Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
King Henry VIII Comprehensive School
Old Hereford Road
Abergavenny
NP7 6EP
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKL21
Internet address(es)
Main address: http://www.kinghenryviiischool.org.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
King Henry VIII Comprehensive School — Cleaning Services.
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide cleaning services at King Henry VIII Comprehensive School.
The duration of the contract being offered is three years commencing on 1.4.2016 and concluding on 31.3.2019.
The contract is fixed price with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the School.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
225 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL21
Main site or place of performance:
King Henry VIII Comprehensive School.
Abergavenny.
Monmouthshire.
United Kingdom.
II.2.4) Description of the procurement
The School require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide a clean School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 84
Quality criterion: Company Approach
/ Weighting: 68
Quality criterion: Contract Compliance
/ Weighting: 60
Cost criterion: Competitiveness
/ Weighting: 52
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2015/S 146-269115
Section V: Award of contract
Title: King Henry VIII Comprehensive School — Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/02/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Petra's Cleaning Co Ltd
Newport
UK
NUTS: UKL21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 225 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
King Henry VIII Comprehensive School
Abergavenny
UK
VI.5) Date of dispatch of this notice
19/05/2016