Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Devon and Cornwall Police
Middlemoor
Exeter
EX2 7HQ
UK
Contact person: Mrs Emma Ashforth
Telephone: +44 7525246759
E-mail: emma.ashforth@devonandcornwall.pnn.police.uk
NUTS: UK
Internet address(es)
Main address: http://www.devon-cornwall.police.uk/your-right-to-information
Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30310
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Vehicle Spare Parts.
Reference number: 127C
II.1.2) Main CPV code
34300000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Customer wishes to appoint 1 or more Contractors to supply vehicle spare parts for use in the repair and maintenance of the Customers vehicle fleets. The objective is to maintain safe, effective and efficient vehicle fleets. Securing value for money for the Customer (and therefore the general public) is a key principle and the Customer sees that such principles encompass, primarily, the cost of items, but also the timeliness and flexibility of its Contractor(s). All vehicle spare parts supplied must be equal to or exceed the original vehicle manufacturers specification and the quality must also be equal to or exceed the original vehicle manufacturers standard.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Vehicle Spare Parts
II.2.2) Additional CPV code(s)
34300000
34310000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire, Wiltshire.
II.2.4) Description of the procurement
The Customers have a requirement for 1 or more Contractors of Vehicle Spare Parts for use in the repair and maintenance of the Customers vehicle fleets. The objective is to maintain safe, effective and efficient vehicle fleets.
Securing best value for the Customers (and therefore the general public) is a key principle and the Customers' see that such principles encompass (primarily) the cost of items, but also the timeliness and flexibility of its Contractor(s).
All vehicle spare parts supplied must be equal to or exceed the original vehicle manufacturers specification and the quality must also be equal to or exceed the original vehicle manufacturers standard. The Contractor(s) must be able to support the provenance of all vehicle spare parts supplied by the provision of Block Exemption Regulation (BER) certification upon request.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30 %
Cost criterion: Cost
/ Weighting: 70 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Customer reserves the right to award Lot 1 only.
Lot No: 2
II.2.1) Title
Vehicle Spare Parts (Specialist Braking)
II.2.2) Additional CPV code(s)
34300000
34310000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire, Wiltshire.
II.2.4) Description of the procurement
Some Customers have a specific requirement for MET Test Approved brake components (applicable to Lot 2 only). The fitment of MET Test Approved braking components may be extended to some or all of the other Customers during the Contract term. (Note: The ability to supply MET Test Approved components is for information purposes only and the Tenderers response to this question will not be scored in the evaluation process).
Where the Tenderer is able to supply MET Test Approved components, the Customer reserves the right not to source these components from the winning Tenderer(s).
The Contractor(s) must be able to support the provenance of all vehicle spare parts supplied by the provision of MET Test Approved certification upon request.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30 %
Cost criterion: Cost
/ Weighting: 70 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 008-009460
Section V: Award of contract
Lot No: 1b
Contract No: 127C
Title: Provision of Vehicle Spare Parts (Dorset Police, Gloucestershire Police and Wiltshire Police)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/05/2016
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Euro Car Parts Holding Limited
766436989
Euro House, Fulton Road
Wembley
HA9 0TF
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 614 162.00
GBP
/ Highest offer:
1 744 524.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2a
Contract No: 127C
Title: Provision of Vehicle Spare Parts (Specialist Braking) (Avon and Somerset Constabulary and Devon and Cornwall Police)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/05/2016
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mill Auto Supplies Limited
132704792
42 West Hill
St Austell
PL25 5EU
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 140.00
GBP
/ Highest offer:
1 452.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2b
Contract No: 127C
Title: Provision of Vehicle Spare Parts (Specialist Braking) (Dorset Police, Gloucestershire Police and Wiltshire Police)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/05/2016
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Euro Car Parts Holding Limited
766436989
Euro House, Fulton Road
Wembley
HA9 0TF
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 779.00
GBP
/ Highest offer:
2 178.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Provision of Vehicle Spare Parts
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/05/2016
V.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Mill Auto Supplies Limited
132704792
42 West Hill
St Austell
PL25 5EU
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 644 445.00
GBP
/ Highest offer:
1 905 941.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contracts were awarded on the following basis:
Lots 1 and 2:
Avon and Somerset Constabulary and Devon and Cornwall Police.
Winning Supplier: Mill Auto Supplies Limited.
Lots 1 and 2:
Dorset Police, Gloucestershire Police and Wiltshire Police.
Winning Supplier: Euro Car Parts Limited.
VI.4) Procedures for review
VI.4.1) Review body
Devon and Cornwall Police
Police Headquarters, Middlemoor
Exeter
EX2 7HQ
UK
VI.5) Date of dispatch of this notice
24/05/2016