CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

UKH3.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Repair, maintenance and servicing of boilers and gas appliances. The maintenance and repair of gas heating systems in Sheltered Housing Units. The contract includes the servicing and repairs of centralised gas-fired central heating, gas-fired central heating, including boiler replacement, individual gas fires, gas water heating appliances, hot and cold water services generally. It also includes central heating Landlords gas safety checks only and the testing and cleaning of mains powered smoke alarms (excluding replacement). The contract also includes the testing and cleaning of mains powered carbon monoxide alarms (where fitted) and installation of mains powered carbon monoxide alarms (where absent). The contract covers all gas, oil and electric wet heating systems and hot water appliances, including flues. The contract includes emergency call-out cover.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

None.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Monthly payments based on schedule of rates.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Compliance with statutory gas and other services provisions and servicing requirements set out in the specification. Health and Safety provisions and within response times set for various operations.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Evaluation of PQQ.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

1216

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

In the first instance, candidates are required to formally express an interest by emailing: Democratictenderbox3@tendringdc.gov.uk

Candidates should then download a Pre-Qualification Questionnaire (PQQ) from the Council's website: http://www.tendringdc.gov.uk/business/doing-business-council

The completed PQQ must be returned before 12:00, 24.6.2016 by emailing to: Democratictenderbox3@tendringdc.gov.uk

The Council intends to select candidates from the PQQ returns following short-listing under an OJEU Restricted Procedure. The shortlisted candidates will then be invited to tender.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

The Contract Area 1 of Tendring District Council peninsula for this contract covers properties in the districts of Brightlingsea 140 No, Clacton-on-sea 769 No, Frinton-on-Sea 22 No, Great Bentley 53 No, Gt Holland 12 No, Holland-on-Sea 23 No, Kirby Cross 48 No, Kirby-le-Soken 4 No, Lt Bromley 4 No, Lt Clacton 11 No, St Osyth 46 No, Thorpe-le-Soken 20 No, Thorrington 4 No, Walton-on-Naze 110 No.

The Contract Area 1 also includes 5 No buildings comprising sheltered housing unit accommodation.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The number of properties are approximate for the guidance of tendering only, a full list will be provided to the successful contractor.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

The Contract Area 2 of Tendring District Council peninsula for this contract covers properties in the districts of Alresford 32 No, Ardleigh 55 No, Bradfield 13 No, Dovercourt 400 No, Elmstead 41 No, Frating 4 No, Gt Oakley 13 No, Harwich 225 No, Lawford 167 No, Lt Bentley 1 No, Lt Oakley 67 No, Manningtree 44 No, Mistley 157 No, Ramsey 44 No, Tendring 12 No, Weeley 23 No, Wix 9 No, Wrabness 3 No.

The Contract Area 2 also includes 3 No buildings comprising sheltered housing unit accommodation.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

The number of properties are approximate for the guidance of tendering only, a full list will be provided to the successful contractor.

4)

Indication about different contract dates

5)

Additional Information about lots