Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The River Learning Trust
Cutteslowe Primary School, Wren Road
Oxford
OX2 7SX
UK
Contact person: Nathan Whittaker
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: http://www.riverlearningtrust.org.uk/
I.1) Name and addresses
Kingsdown School
Hyde Road, Stratton St Margaret
Swindon
SN2 7SH
UK
Contact person: Nathan Whittaker
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKK14
Internet address(es)
Main address: http://www.kingsdownschool.co.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Other: Education Institution
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
School cleaning services.
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
This contract is for the daily and periodic cleaning services within 5 schools within The River Learning Trust and Kingsdown School in Swindon for a contracted minimum length of 3 years with the potential for 2 contract extensions of 12 months each, for a maximum contract length of 5 years.
The 5 schools within River Learning Trust are:
Tower Hill Community Primary School;
Wolvercote Primary School;
Cutteslowe Primary School;
The Cherwell School;
Wheatley Park School.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 600 000.00
GBP
II.2) Description
Lot No: Wolvercote Primary School Cleaning
II.2.1) Title
2
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Wolvercote Primary School, Oxfordshire.
II.2.4) Description of the procurement
Daily and periodic cleaning services to the schools.
II.2.5) Award criteria
Quality criterion: Quality of service
/ Weighting: 25
Quality criterion: Service delivery
/ Weighting: 25
Quality criterion: Expertise/experience
/ Weighting: 10
Price
/ Weighting:
35
II.2.11) Information about options
Options:
Yes
Description of options:
Minimum contract length of 3 years with 2 options to extend for 12 months each meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 1
II.2.1) Title
Tower Hill Community Primary School
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Tower Hill Community Primary School, Oxfordshire.
II.2.4) Description of the procurement
Daily and periodic cleaning services to the schools.
II.2.5) Award criteria
Quality criterion: Quality of service
/ Weighting: 25
Quality criterion: Service delivery
/ Weighting: 25
Quality criterion: Expertise/Experience
/ Weighting: 10
Price
/ Weighting:
35
II.2.11) Information about options
Options:
Yes
Description of options:
Minimum contract length of 3 years with 2 options to extend for 12 months each meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Cutteslowe Primary School Cleaning
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Cutteslowe Primary School, Oxfordshire.
II.2.4) Description of the procurement
Daily and periodic cleaning services to the school.
II.2.5) Award criteria
Quality criterion: Quality of service
/ Weighting: 25
Quality criterion: Service delivery
/ Weighting: 25
Quality criterion: Expertise/Experience
/ Weighting: 10
Price
/ Weighting:
35
II.2.11) Information about options
Options:
Yes
Description of options:
Minimum contract length of 3 years with 2 options to extend for 12 months each meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
The Cherwell School Cleaning
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
The Cherwell School, Oxfordshire.
II.2.4) Description of the procurement
Daily and periodic cleaning services to the school.
II.2.5) Award criteria
Quality criterion: Quality of service
/ Weighting: 25
Quality criterion: Service delivery
/ Weighting: 25
Quality criterion: Expertise/Experience
/ Weighting: 10
Price
/ Weighting:
35
II.2.11) Information about options
Options:
Yes
Description of options:
Minimum contract length of 3 years with 2 options to extend for 12 months each meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Wheatley Park School Cleaning
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Wheatley Park School, Oxfordshire.
II.2.4) Description of the procurement
Daily and periodic cleaning services to the school.
II.2.5) Award criteria
Quality criterion: Quality of service
/ Weighting: 25
Quality criterion: Service delivery
/ Weighting: 25
Quality criterion: Expertise/Experience
/ Weighting: 10
Price
/ Weighting:
35
II.2.11) Information about options
Options:
Yes
Description of options:
Minimum contract length of 3 years with 2 options to extend for 12 months each meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Kingsdown School Cleaning
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKK14
Main site or place of performance:
Kingsdown School, Swindon.
II.2.4) Description of the procurement
Daily and periodic cleaning services to the school.
II.2.5) Award criteria
Quality criterion: Quality of service
/ Weighting: 25
Quality criterion: Service delivery
/ Weighting: 25
Quality criterion: Expertise/Experience
/ Weighting: 10
Price
/ Weighting:
35
II.2.11) Information about options
Options:
Yes
Description of options:
Minimum contract length of 3 years with 2 options to extend for 12 months each meaning a maximum contract length of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 225-410870
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Tower Hill Community Primary School Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wyclean Group Limited
4 The Valley Centre, Gordon Road
High Wycombe
HP13 6EQ
UK
Telephone: +44 1494473338
NUTS: UKJ13
Internet address(es)
URL: http://www.wycleangroup.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 155 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Wolvercote Primary School Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2017
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wyclean Group Limited
4 The Valley Centre, Gordon Road
High Wycombe
HP13 6EQ
UK
Telephone: +44 1494473338
NUTS: UKJ13
Internet address(es)
URL: http://www.wycleangroup.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 122 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Cutteslowe Primary School Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2017
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wyclean Group Limited
4 The Valley Centre, Gordon Road
High Wycombe
HP13 6EQ
UK
Telephone: +44 1494473338
NUTS: UKJ13
Internet address(es)
URL: http://www.wycleangroup.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 130 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: The Cherwell School Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2017
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wyclean Group Limited
4 The Valley Centre, Gordon Road
High Wycombe
HP13 6EQ
UK
Telephone: +44 1494473338
NUTS: UKJ13
Internet address(es)
URL: http://www.wycleangroup.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 959 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Wheatley Park School Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2017
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wyclean Group Limited
4 The Valley Centre, Gordon Road
High Wycombe
HP13 6EQ
UK
Telephone: +44 1494473338
NUTS: UKJ13
Internet address(es)
URL: http://www.wycleangroup.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 435 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Kingsdown School Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/04/2017
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wyclean Group Limited
4 The Valley Centre, Gordon Road
High Wycombe
HP13 6EQ
UK
Telephone: +44 1494473338
NUTS: UKJ13
Internet address(es)
URL: http://www.wycleangroup.co.uk/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 799 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Please refer to Section VI.4.3)
Please refer to Section VI.4.3)
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The River Learning Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. The notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
28/04/2017