Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park, Staffordshire
Keele
ST5 5BG
UK
Contact person: Darren Pearce
Telephone: +44 1782734124
E-mail: d.pearce@keele.ac.uk
NUTS: UKG24
Internet address(es)
Main address: https://www.keele.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofkeele/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityofkeele/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofkeele/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement — Marketing and Events Support for Keele ERDF Funded Programmes.
Reference number: KU/186/DP/VM/2017
II.1.2) Main CPV code
79342000
II.1.3) Type of contract
Services
II.1.4) Short description
Tenders are invited from interested parties for inclusion in a Framework Agreement for Marketing and Events Support for Keele University's ERDF Funded Projects. These currently include the approved projects of the Smart Energy Network Demonstrator (SEND); the Keele Research and Innovation Support Programme (KRISP); the Mercia Centre for Innovation Leadership (MCIL); and Business Bridge; which collectively form part of the New Keele Deal. Additional projects subject to ERDF funding approval may also be included under this framework within the stated estimated framework value.
The Framework Agreement is divided into 5 lots covering specific goods/services and the University envisage appointing up to three Service Providers in each lot although the University reserves the right to vary this number. Tenderers can bid for one or more lots.
Whilst the Framework Agreement has a budget of 200 000 GBP no guarantee is given as to the levels of expenditure under the framework and within each lot.
II.1.5) Estimated total value
Value excluding VAT:
200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Branding and Design Services
II.2.2) Additional CPV code(s)
79822500
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 1 — Branding and Design Services
Keele University is seeking organisations or consortia to work with project teams, the University's Directorate of Engagement and Partnerships and the Directorate of Marketing and Communications to design and develop a distinct brand identity for the four projects (SEND, KRISP, MCIL, Business Bridge) individually and for the programme (New Keele Deal) as a whole. Additional projects subject to ERDF approval may also be included under this framework within the stated estimated framework value. Further information is given in the Tender Specification in Section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Part-funded from the European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds England Growth Programme 2014-2020.
Lot No: 2
II.2.1) Title
Marketing Collateral, Corporate Gifts and Stationery
II.2.2) Additional CPV code(s)
30199700
30199730
39298700
34722100
22100000
30199792
15842100
30199740
30199710
22852000
22815000
22310000
39292500
22459100
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 2 — Marketing Collateral, Gifts and Stationery
Keele University is seeking organisations or consortia to work with the Branding and Design Service Providers (appointed under Lot 1), project teams, the University's Directorate of Engagement and Partnerships and the Directorate of Marketing and Communications to produce a range of direct hard copy marketing collateral, corporate gifts and stationery items. Further information is given in the Tender Specification in Section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Part-funded from the European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds England Growth Programme 2014-2020.
Lot No: 3
II.2.1) Title
Event Organisation
II.2.2) Additional CPV code(s)
79952000
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 3 — Event Organisation
Keele University is seeking organisations or consortia to work with project teams, the University's Directorate of Engagement and Partnerships and the Directorate of Marketing and Communications to manage the organisation of a range of events. Further information is given in the Tender Specification in Section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Part-funded from the European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds England Growth Programme 2014-2020.
Lot No: 4
II.2.1) Title
Photography and Videography Services
II.2.2) Additional CPV code(s)
79961350
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 4 — Photography and Videography Services
Keele University is seeking organisations or consortia to work with project teams, the University's Directorate of Engagement and Partnerships and the Directorate of Marketing and Communications to provide videography and photography services. Further information is given in the Tender Specification in Section 2 of the invitation to tender (ITT).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Part-funded from the European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds England Growth Programme 2014-2020.
Lot No: 5
II.2.1) Title
Digital, Media and Advertising Services
II.2.2) Additional CPV code(s)
79341000
72413000
II.2.3) Place of performance
NUTS code:
UKG24
II.2.4) Description of the procurement
Lot 5 — Digital, Media and Advertising Services
Keele University is seeking organisations or consortia to work with project teams, the University's Directorate of Engagement and Partnerships and the Directorate of Marketing and Communications to provide digital marketing support.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Part-funded from the European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds England Growth Programme 2014-2020.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 15
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/06/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/06/2017
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The University will call-off pieces of work under the framework either by:
— Directly awarding the work to one of the framework Service Providers without reopening competition; or
— By carrying out a further competition with the framework Services Providers in the given lot to which the work relates.
The University will take into account the quantity, value and characteristics of the goods and/or services required when determining the method of call-off for a given piece of work. The choice of the method of call-off will be down to the sole discretion of the University after taking into account these factors.
Tenderers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Tenderer in connection with taking part in this procurement, regardless of whether such costs arise as a direct or indirect consequence of any amendments made to the procurement documents by the University at any time.
The University reserves the right at any time to:
i) Reject any or all responses and to cancel or withdraw this procurement at any stage;
ii) Change the basis, the procedures and the time-scales set out or referred to within the procurement documents;and
iii) Require a Tenderer to clarify any submissions in writing and/or provide additional information (failure to respond adequately may result in disqualification).
The SEND, KRISP, MCIL and Business Bridge projects are part-funded from the European Regional Development Fund (ERDF) as part of the European Structural and Investment Funds England Growth Programme 2014-2020 and the Department for Business, Energy and Industrial Strategy (BEIS). The Marketing and Events services required are also part funded by ERDF and BEIS.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WCA2 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: https://www.justice.gov.uk
VI.4.2) Body responsible for mediation procedures
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park, Staffordshire
Keele
ST5 5BG
UK
Telephone: +44 1782734124
E-mail: d.pearce@keele.ac.uk
Internet address(es)
URL: https://www.keele.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any review proceedings should be promptly brought to the attention of the Director of Finance and IT of the University at the address provided above, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015 (‘PCR 2015’). Any review proceedings must be brought within the time-scales specified by the applicable law, including without limitation, PCR 2015. In accordance with PCR 2015, the University will incorporate a minimum 10 calendar day standstill period from the date information on the award of the contract is communicated to tenderers.
VI.4.4) Service from which information about the review procedure may be obtained
University of Keele
Procurement Office, Finance Department, Innovation Centre 2, Keele University Science and Innovation Park, Staffordshire
Keele
ST5 5BG
UK
Telephone: +44 1782734124
E-mail: d.pearce@keele.ac.uk
Internet address(es)
URL: https://www.keele.ac.uk
VI.5) Date of dispatch of this notice
03/05/2017