Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Liverpool Hope University
Hope Park, Taggart Ave
Liverpool
L169JD
UK
Contact person: Michael Hayes
E-mail: hayesm@hope.ac.uk
NUTS: UKD52
Internet address(es)
Main address: https://www.hope.ac.uk/
Address of the buyer profile: https://in-tendhost.co.uk/hope/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/hope/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of a Library Management System and Discovery Tool.
Reference number: LHU - 00000072
II.1.2) Main CPV code
48161000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This Tender is for the supply of a Library Management System and Discovery Tool solution.
II.1.5) Estimated total value
Value excluding VAT:
450 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD52
II.2.4) Description of the procurement
This Tender is for the supply of a Library Management System and Discovery Tool solution. The aim of the solution is to deliver discoverability of our digital and print resources through an interface which is easy for students and staff to use and which is accessible and compatible with generally available mobile devices.
The University currently uses Capita Alto as its Library Management System with Ex-Libris' Metalib+ and SFX managing and providing access to users to our electronic resources.
The Library Management System and Discovery Tool solution must interface with the following systems:
— Hope's Institutional Research Archive (HIRA) which holds Hope staff's research outputs and is provided on E-Prints,
— Strategic Information Technology Services (SITS) for student data,
— WPM Education for online payment of fines,
— Agresso for finances,
— Book and journal suppliers systems e.g. Proquest Coutts, LM Information Delivery
We would expect delivery of the project to commence in August 2017 with implementation expected to occur in August 2018 following an agreed period of testing which would cover all of the required functions of the solution and the interfaces to the designated Liverpool Hope University systems.
The contract shall be for an initial period of 5 years from implementation with an option to extend if both parties are in agreement for a further 2 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
450 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The contract be will for an initial period of 5 years with the option to extend by a further 2 x 12 month periods subject to mutual acceptance. The maximum contract duration shall therefore be 7 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/06/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
09/06/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The University is conducting this procurement using its e-Tendering system ‘In-tend’. To access the procurement documents you shall need to register your company (please note registration is free) by click on the following web address (or by pasting into your web browsing software):
https://in-tendhost.co.uk/hope/aspx/Home
Tender Reference: LHU — 00000072.
Further information on using this system is available by clicking on the ‘Guidance for Suppliers’ tab.
VI.4) Procedures for review
VI.4.1) Review body
Liverpool Hope University
Procurement Manager, Liverpool Hope University, Hope Park, Taggart Avenue
Liverpool
L16 9JD
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Pursuant to Regulation 87 of the Public Contracts Regulations 2015 ‘Standstill period’, the University will provide a 10-day standstill period between the date of communicating our intention to award the contract and entering into the contract.
VI.5) Date of dispatch of this notice
04/05/2017