Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Manor Estates Housing Association Limited
11 Washington Lane
Edinburgh
EH11 2HA
UK
Contact person: Craig Somerville (Assured Management Group Ltd)
Telephone: +44 1592891210
E-mail: enquiries@assuredmanagementgroup.co.uk
Fax: +44 1313371012
NUTS: UKM25
Internet address(es)
Main address: http://www.manorestates.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15383
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Term Contract for Annual Gas Servicing & All Inclusive Repairs & Maintenance Contract.
II.1.2) Main CPV code
70333000
II.1.3) Type of contract
Services
II.1.4) Short description
Term Contract for:
Annual Servicing, Landlords Check & All Inclusive Repairs & Maintenance Contract.
(Including Servicing of Smoke Detectors & Carbon Monoxide Alarms.)
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09121200
71315400
71631300
70330000
70331000
70332000
70332200
II.2.3) Place of performance
NUTS code:
UKM25
Main site or place of performance:
Edinburgh, Scotland.
II.2.4) Description of the procurement
Application of a Pre Qualification, by way of ESPD European Single Procurement Document.
Thereafter assessment of Open Procurement (Tender Document), based upon a Price / Quality Evaluation (30 % / 70 %).
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
+ 1 Year + 2 Years Option/s.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
4C.1.2 — Bidders will be required to provide examples of the successful delivery of contracts that are close in nature and scope to North Glasgow Housings requirement; to demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice.
4C.2 — Bidders will be required to provide details of the staff they have available to service the contract, providing information on their core skills, qualifications, etc. You require to detail the experience and competency of the staff who will service the contract for North Glasgow, and show how this will reflect on the quality of the service provided.
4C.6.1 — Bidders will be required to state the relevant educational and professional qualifications their managerial staff hold.
4C.8.1 — Bidders will be required to confirm their average annual manpower for the last three years. (Worth 5 % of ESPD Score).
4C.9 — Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice.
4C.10 — Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
4D.1 — The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).
Minimum level(s) of standards required:
Bidders will be required to evidence membership to the relevant professional registers as deemed applicable, typically as outlined below:
Gas Safe, CONSTRUCTIONLINE, CHAS etc.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders will be required to evidence membership to the relevant professional registers as deemed applicable, typically as outlined below:
Gas Safe, NICEIC, SELECT, CONSTRUCTIONLINE, CHAS etc.
III.2.2) Contract performance conditions
Response Times & Key Performance Indicators as outlined within Tender Documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/06/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/06/2017
Local time: 12:00
Place:
PCS Portal Postbox.
Information about authorised persons and opening procedure:
Alan Ilseley & Craig Somerville.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=494609
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
At tender stage bidders will require to set out what community benefits they will bring to the Manor Estates Housing Association area in the event of a successful bid. Responses may address targeted recruitment & training; equal opportunities; supply-chain initiatives; environmental initiatives, community consultation; contributions to education; the promotion of social enterprises; and resources for community initiatives. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme.
(SC Ref:494609.)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=494609
VI.4) Procedures for review
VI.4.1) Review body
Manor Estates Housing Association Limited
11 Washington Lane
Edinburgh
EH11 2HA
UK
Telephone: +44 1313373222
Fax: +44 1313371012
Internet address(es)
URL: http://www.manorestates.org.uk
VI.5) Date of dispatch of this notice
09/05/2017