Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lambeth Academy
Elms Road
London
SW4 9ET
UK
Contact person: Premal Patel
Telephone: +44 2078194700
E-mail: cleaningtender@lambeth-academy.org
NUTS: UKI
Internet address(es)
Main address: http://www.lambeth-academy.org/
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA40289
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://www.lambeth-academy.org/Contact-Us/Facilities-and-Lettings
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.lambeth-academy.org/Contact-Us/Facilities-and-Lettings
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lambeth Academy Cleaning Services Contract.
Reference number: LAMBO002
II.1.2) Main CPV code
90910000
II.1.3) Type of contract
Services
II.1.4) Short description
Cleaning Services will include but are not limited to the following areas:
Classrooms, Washrooms, Corridors, Staircases, Dining/Canteen area, Gym, Libraries, Reception, Sports/Main Hall (Mon-Sat) * Includes dusting, sweeping, damp mopping Academy contents and internal premises.
Deep cleaning carpets/flooring, interior window cleaning (Periodic Services).
Cleaning following Academy Events and Functions (Periodic Services).
No external cleaning is required.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
Lambeth Academy
Elms Road
SW4 9ET
London
United Kingdom.
II.2.4) Description of the procurement
Lambeth Academy is seeking expression of interest from suitable qualified and experienced service provider to enter into a contract agreement to provide cleaning services to the Academy.
*Cleaning Services will include but are not limited to the following areas:
Classrooms, Washrooms, Corridors, Staircases, Dining/Canteen area, Gym, Libraries, Reception, Sports/Main Hall (Mon-Sat) * Includes dusting, sweeping, damp mopping Academy contents and internal premises.
Deep cleaning carpets/flooring, interior window cleaning (Periodic Services).
Cleaning following Academy Events and Functions (Periodic Services).
No external cleaning is required.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 (one) — 12 Months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Registrar of Companies Number
3 years audited financial statements.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Tender submissions will be evaluated to ascertain the most economically advantageous offer evaluated (MEAT) using the following award criteria:
— Quality (50 %) — Qualitative assessment
— Cost (50 %) — Cost Matrix — must be stated in GBP — Score = Lowest total contract total when weighted x 50 % ÷ tendered price
No weighting has been applied to quality criterion for objective reasons, however they have been ranked in descending order of importance:
1. Quality.
2. Price or costing using costing matrix.
3. Delivery conditions such as date, process and period.
4. Technical merit.
5. Aftersales service and technical assistance.
6. Innovative characterises.
7. Environmental characteristics.
8. Social characteristics.
9. Accessibility.
10. Aesthetic and functional characteristics.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
The school academic year comes to a close on the 31.8.2017. The incumbent supplier is due to end its contractual obligations on the 31.7.2017. The Academy will require a prospective supplier to mobilise the contract before 1200 vulnerable students return on the 1.9.2017 to ensure adequate cleaning services adhering to Health & Safety regulations. The mobilisation period will ensure an effective handover period between the incumbent and the prospective supplier to ensure the delivery of service meets contract and Academy expectations.
It should be noted that due to the lack of clarity around public procurement (UK) whether this cleaning services ITT needs to comply with OJEU procurement regulations, the Academy has decided to err on the side of caution and publish the ITT in the European Journal of Procurement.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/05/2017
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
08/06/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
19/06/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the my Tenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=197469.
(MT Ref:197469).
VI.4) Procedures for review
VI.4.1) Review body
Lambeth Academy
Elms Road
London
SW4 9ET
UK
Telephone: +44 2078194700
Internet address(es)
URL: http://www.lambeth-academy.org/
VI.4.2) Body responsible for mediation procedures
United Learning
Worldwide House, Thorpe Wood
Peterborough
PE3 6SB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
United Learning sign off the contract once awarded by Lambeth Academy pending Legal team review.
VI.5) Date of dispatch of this notice
11/05/2017