Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Academy Transformation Trust
Room 501, One Victoria Square
Birmingham
B1 1BD
UK
Contact person: Chris Felgate
Telephone: +44 7788534552
E-mail: chris.felgate@gingerenergy.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.academytransformationtrust.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA38669
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Academy Transformation Trust Electricity Tender 2017.
II.1.2) Main CPV code
09000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Academy Transformation Trust (ATT) are seeking tenders for the supply of Non Half Hourly electricity (NHH) and Half Hourly electricity(HH) supplies commencing 2017. A fully fixed and fully inclusive of all costs (except MOP contract) contract to run until 31.8.2019. Should fully fixed not be achievable provide details of what elements are not included and/or fixed with supporting risk exposure details.
Start dates of supply contracts to vary but to common end date 31.8.2019.
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
09310000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Across the UK.
II.2.4) Description of the procurement
Academy Transformation Trust (ATT) are seeking tenders for the supply of Non Half Hourly electricity (NHH) and Half Hourly electricity(HH) supplies commencing 2017. A fully fixed and fully inclusive of all costs (except MOP contract) contract to run until 31.8.2019. Should fully fixed not be achievable provide details of what elements are not included and/or fixed with supporting risk exposure details.
Start dates of supply contracts to vary but to common end date 31.8.2019.
II.2.5) Award criteria
Criteria below:
Quality criterion: Account Management
/ Weighting: 5
Quality criterion: Consolidated billing
/ Weighting: 20
Quality criterion: Billing Accuracy
/ Weighting: 5
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/10/2017
End:
31/08/2019
This contract is subject to renewal: Yes
Description of renewals:
Maximum of a further 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenders will only be considered from organisations holding a GB supply licence.
ATT reserve the right to award full, partial or no contract as a result of this tender.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All parties wishing to tender must be OFGEM registered and hold a GB electricity supply licence.
(1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
All contract end dates are to align on 31.8.2019.
Cost is to be calculated on industry data (i.e. National Grid gas AQ or actual HH data provided) to ensure fair comparison. For NHH sites the EAC provided must be used.
If the contract does not meet the description ATT reserve the right to either discount the tender or estimate true cost plus 10 % for comparison purposes.
Provision of consumption, billing and related energy charges data and information to be provided to the end users' energy procurement consultant on a monthly basis in an electronic format (Ginger Energy).
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/06/2017
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
20/06/2017
Local time: 09:00
Place:
Ginger Energy Ltd, The Cloisters, 12 George Road, Birmingham, B15 1NP.
Information about authorised persons and opening procedure:
To be opened by Chris Felgate (Director — Ginger Energy) and Andy Poxon (Director — Ginger Energy). To be opened from online portal in isolation to ensure data security. The financial elements will be randomly allocated to either of the aforementioned parties for scoring in isolation to ensure that no undue treatment is allocated to any tender.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Estimated timing for further notices to be published is quarter 4 2018 or quarter 1 2019.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Additional considerations that will be taken into account for scoring purposes are (in no particular order and non exclusively):
1. The ability of the supplier to install NHH AMR technology to all NHH supply points on a cost neutral basis.
2. Inclusion of a volume tolerance of a minimum of 30 % variance reconciled at group level not site level.
3. Availability of electronic invoice data.
4. Evidence of processes to ensure accurate billing and processes with SLA's to rectify billing inaccuracies.
5. Availability of an online portal providing invoice, consumption and payment data.
6. Evidence of effective management of regulatory change including consultations that are yet to be ratified.
7. Ease with which additional sites can be linked to the group or removed if they leave the ATT portfolio.
8. Provision of annual statement of cost and usage at group and site level.
9. All billing to be issued under one consolidated invoice to head office. Consolidated invoice to have one reference against which payment can be made with supporting data to breakdown liability of sites.
10. 1 monthly payment for above consolidated invoice, payable via BACs.
11. Payment terms requested for minimum of 21 days.
12. Explanation and risk exposure of contractual status of Capacity Mechanism, Energy Intensive Industries and renewal of P272 sites.
13. Other additional features offered that add value to the service provision.
Commission is to be included at 0.2p/kWh payable to Ginger Energy Ltd.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=197851
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:197851).
VI.4) Procedures for review
VI.4.1) Review body
Academy Transformation Trust
Room 501, One Victoria Square
Birmingham
B1 1BD
UK
Telephone: +44 7788534552
E-mail: chris.felgate@gingerenergy.co.uk
Internet address(es)
URL: http://www.academytransformationtrust.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The award of the contract will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
Ginger Energy Ltd
The Cloisters, George Rd
Birmingham
B15 1NP
UK
Telephone: +44 7788534552
E-mail: chris.felgate@gingerenergy.co.uk
Internet address(es)
URL: www.gingerenergy.co.uk
VI.5) Date of dispatch of this notice
19/05/2017