Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Ipswich Hospital NHS Trust
Heath Road
Ipswich
IP4 5PD
UK
E-mail: alison.petrie@noecpc.nhs.uk
NUTS: UKH14
Internet address(es)
Main address: http://www.ipswichhospital.nhs.uk
Address of the buyer profile: http://www.ipswichhospital.nhs.uk
I.1) Name and addresses
Colchester Hospital University NHS Foundation Trust
Turner Road
Colchester
CO4 5JL
UK
E-mail: alison.petrie@noecpc.nhs.uk
NUTS: UKH3
Internet address(es)
Main address: http://www.colchesterhospital.nhs.uk/
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
N/a
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.in-tendhost.co.uk/noecpc
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.in-tendhost.co.uk/noecpc
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Soft Facilities Management Services — Ipswich and Colchester Hospitals.
Reference number: CPC 00885
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
The Ipswich Hospital NHS Trust and Colchester Hospital University NHS Foundation Trust intend to award contract(s) to provide fully managed soft facilities management services — Hotel Services, covering services such as catering, cleaning, security, car parking administration, reception, portering, helpdesk services and logistics services and Laundry and Linen Services. The procurement is split into Lots with the option to bid for all Lots combined.
II.1.5) Estimated total value
Value excluding VAT:
90 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Hotel Services at The Ipswich Hospital NHS Trust (IHT)
II.2.2) Additional CPV code(s)
55100000
79710000
90900000
75100000
79500000
98341140
55500000
72253100
98341120
55510000
79993000
55520000
72253000
98341000
98341130
55300000
39222000
98340000
98351000
98341100
64100000
98341110
79992000
II.2.3) Place of performance
NUTS code:
UKH14
II.2.4) Description of the procurement
Fully managed soft facilities management services at The Ipswich Hospital NHS Trust covering catering, cleaning, logistics, parking and traffic management, security, reception, portering, helpdesk services — Hotel Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for an additional one (1) year + one (1) year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Hotel Services at Colchester Hospital University NHS Foundation Trust (CHUFT)
II.2.2) Additional CPV code(s)
55100000
39222000
72253100
75100000
90900000
98341120
98341130
98340000
79710000
55500000
98341140
79992000
64100000
55300000
79500000
55520000
98341100
79993000
55510000
98341000
98341110
72253000
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
Fully managed soft facilities management services at Colchester Hospital University NHS Foundation Trust covering catering, cleaning, logistics, security, reception, portering, helpdesk services — Hotel Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
09/04/2018
End:
08/04/2023
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for an additional one (1) year + one (1) year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Linen Service at The Ipswich Hospital NHS Trust (IHT)
II.2.2) Additional CPV code(s)
98311100
39518000
98311000
98310000
98311200
39291000
II.2.3) Place of performance
NUTS code:
UKH14
II.2.4) Description of the procurement
Fully managed laundry and linen facilities management services at The Ipswich Hospital NHS Trust.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for an additional one (1) year + one (1) year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Linen Service at Colchester Hospital University NHS Foundation Trust (CHUFT)
II.2.2) Additional CPV code(s)
98311100
39518000
98311000
98310000
98311200
39291000
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
Fully managed laundry and linen facilities management services at Colchester Hospital University NHS Foundation Trust.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for an additional one (1) year + one (1) year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Combined Soft FM Services
II.2.2) Additional CPV code(s)
55100000
39518000
72253100
75100000
90900000
98341120
98311000
39291000
79710000
55500000
98341140
98311100
79992000
98310000
98351000
55300000
98311200
55520000
79993000
98341110
98341130
79500000
72253000
II.2.3) Place of performance
NUTS code:
UKH14
UKH3
II.2.4) Description of the procurement
Fully managed soft facilities management services at The Ipswich Hospital NHS Trust and Colchester Hospital University NHS Foundation Trust covering catering, cleaning, logistics, parking and traffic management, security, reception, portering, helpdesk and laundry and linen services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
90 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The option to extend for an additional one (1) year + one (1) year period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
List and brief description of selection criteria:
See Selection criteria as states in the procurement documents.
Regarding taking into account Supplier's Past Performance:
Candidates must supply a list comprising a statement of all the relevant principal contracts provided in the previous 3 years.
Candidates must also provide:
Certificates (in the form set out in the Appendix provided with the titled ‘Procurement Policy Note — Taking Account of Suppliers’ Past Performance') from those to whom the goods and/or services on the list were provided; or
If any such Certificate cannot be obtained, a Certificate in the same form from Candidate; together with an explanation of the steps taken to obtain a Certificate from the customer and the reason why a Certificate from the customer is not available.
For the purposes of the list of relevant services, relevant services are Cleaning Services; Catering Services; Logistics Services; Car parking Services; and/or Linen and Laundry Services.
If any Certificate does not state that the services have been provided satisfactorily in accordance with the terms of the contract in question, information to show that the reason why the contract was not performed satisfactorily will not recur in the performance of the contract to be awarded must be provided.
Where the Candidate proposes to rely on other entities (including sub-contractors or consortium members) to perform the contract, the Candidate must describe the function that each such other entity will perform under the contract, and provide the information required in relation to each entity.
Candidates must meet the selection criterion in relation to reliability based on performance of past contracts — namely, the Authorities are satisfied that;
The contracts on the list to be provided by the Candidate have been satisfactorily performed in accordance with their terms or,
Where that has not occurred, the reason or reasons why that has not occurred in relation to any such contract, will not recur in the performance of the contract to be awarded.
Where the Candidate proposes to rely on other entities (including sub-contractors or consortium members) to perform the contract, then the selection criterion for reliability must be met by each such entity, save as regards contracts or sub-contracts with a value of less than 5 % of the total contract value and any sub-contractors not yet appointed.
The Authorities will assess whether or not this criterion is satisfied at this SQ stage and will re-assess it is satisfied prior to the conclusion of a contract.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 031-055832
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/06/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/07/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This procurement exercise will be conducted on the In-tend eTendering portal at: https://in-tendhost.co.uk/noecpc/aspx/Home
Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:
1) Go to ‘Current Tender Opportunities’ from the eTendering portal login page: https://in-tendhost.co.uk/noecpc/aspx/Home
This will provide you with a full list of current tender opportunities. For the project you are interested in (in this instance Project Reference CPC00885) click on ‘View Details’ in the initial project view.
2) If you are not a registered user of In-tend follow the ‘Register’ tab otherwise follow the ‘Login’ link and enter email address and password.
3) From this tender management screen you will be presented will a fuller overview of the project and if interested you are able to ‘Express Interest’.
‘Expressing interest’ is not responding to the project, you will now have to complete the questionnaire and submit your response within the time-scales indicated.
4) Go to the ‘Tenders’ section and click on ‘My Tenders’, click on ‘View Details’ within the project you are interested and you will now be able access attached documents and questionnaires that require completing as part of your response. Any sections indicated in red are awaiting your completion.
Further guidance on how to access and respond to the opportunity is available in the ‘Guidance for Suppliers’ tab which is available for downloading from the main portal login page: https://in-tendhost.co.uk/noecpc/aspx/BuyerProfiles
For any support in submitting your response please contact In-tend Support team at support@in-tend.co.uk (or call 0845 557 8079/+44 (0)114 4070056).
For the avoidance of doubt the Procurement will result in a contract(s) and not a framework agreement.
VI.4) Procedures for review
VI.4.1) Review body
The Ipswich Hospital NHS Trust
Heath Road
Ipswich
IP4 5PD
UK
Internet address(es)
URL: http://www.ipswichhospital.nhs.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authorities will incorporate a minimum 10 calendar standstill period at the point information on the award of contract is communicated in accordance with Regulation 87 of the Public Contracts Regulations 2015.
Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 3 of the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
19/05/2017