Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dundee and Angus College
Kingsway Campus, Old Glamis Road
Dundee
DD3 8LE
UK
Telephone: +44 1382834834
E-mail: procurement@dundeeandangus.ac.uk
NUTS: UKM21
Internet address(es)
Main address: www.dundeeandangus.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00221
I.1) Name and addresses
University of Abertay
Bell Street
Dundee
DD1 1HG
UK
Telephone: +44 1382308995
E-mail: procurement@abertay.ac.uk
NUTS: UKM21
Internet address(es)
Main address: http://www.abertay.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00103
I.1) Name and addresses
Angus Council
Angus House, Orchardbank Business Park
Forfar
DD8 1AX
UK
Telephone: +00 443452777778
E-mail: procurement@angus.gov.uk
NUTS: UKM21
Internet address(es)
Main address: http://www.angus.gov.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00236
I.1) Name and addresses
University of Dundee
Procurement, 3rd Floor, Tower Building, Nethergate
Dundee
DD1 4HN
UK
Telephone: +44 1382386811
E-mail: a.m.tough@dundee.ac.uk
NUTS: UKM21
Internet address(es)
Main address: http://www.dundee.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00105
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Taxi Services and Private Transfers.
Reference number: 2017/DAC/ITT3
II.1.2) Main CPV code
60120000
II.1.3) Type of contract
Services
II.1.4) Short description
Dundee and Angus College have a requirement for taxi services for students and staff. Any framework that follows is open to local partners and includes a lot for private transfers.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Taxi Services — Dundee
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM2
II.2.4) Description of the procurement
Dundee and Angus College, and partners, have a requirement for Taxi Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Authority has the sole option to extend the Framework Agreement for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Taxi Services — Angus
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM2
II.2.4) Description of the procurement
Taxi Services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Authority has the sole option to extend the Framework Agreement for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Private transfers
II.2.2) Additional CPV code(s)
34115200
34120000
60100000
60112000
60130000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Private transfers that will include airport transfers.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Authority has the sole option to extend the Framework Agreement for up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
ESPD 4A.1
If the bidder is UK based they should hold a valid registration with Companies House.
If the bidder is UK based but not registered with Companies House they must be able to demonstrate to the Councils satisfaction that they are trading under the Company name and at the address stated in the tender submission.
ESPD 4A.2
It is a requirement for this contract that Contractors or those engaged by the Contractor to carry out the Contracted shall be the holder of the appropriate licences issued by Dundee City Council and/or Angus Council. These licences are:
taxi operator licence, taxi driver licence,
private hire car operator licence, private hire car driver licence,
taxi and private hire booking office licence.
All of these licences are not required but those appropriate to the service being provided must be held. If the appropriate licences are not held the bidder will be excluded from the tender process.
Protecting Vulnerable Groups (PVG) membership scheme.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Evidence of insurance is required such as a ‘To Whom It May Concern’ letter with your submission. Those who commit to obtain minimum insurance if successful must evidence insurance prior to framework award.
Please refer to question within 4B.6 of the ESPD to confirm.
The successful contractor(s) may be required to provide 2 years audited accounts, or equivalent if awarded to the Framework Agreement.
Alternatively, if you are unable to provide the required accounting information — e.g. a new business without the required accounts, please provide a banker's letter demonstrating their willingness to support your organisation over the term of the Framework Agreement.
Bidders will be required to state the annual turnover of the bidding entity for the last 3 years (ESPD 4B1.1).
Where turnover information is not available for the time period requested, the bidder will be required to state the date on which they were set up / started trading. (ESPD 4B.3).
Minimum level(s) of standards required:
The following levels of insurance cover are required and evidence should be provided if in place.
Employer's Liability Insurance = 5 000 000 GBP,
Public Liability Insurance = 5 000 000 GBP.
Motor Vehicle Insurance. Insurance cover for each vehicle used to perform this contract must be insured for private hire and reward.
Annual Turnover = 40 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Drivers and vehicles licensed with local Councils (Angus and/or Dundee City).
Protecting Vulnerable Groups (PVG) membership scheme.
Dundee and Angus College Course — Introduction to the Role of the Professional Taxi and Private Hire (to be completed within 6 months).
Suitable wheelchair accessible vehicles and booking facilities.
2 satisfactory references for delivery of required services within last 3 years (4C to be completed).
Minimum level(s) of standards required:
Evidence to be included with submission.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Taxi drivers and companies registered with Angus Council and/or Dundee City Council.
Dundee and Angus College Course — Introduction to the Role of the Professional Taxi and Private Hire (to be completed within 6 months).
Protecting Vulnerable Groups (PVG) membership scheme.
III.2.2) Contract performance conditions
Submission of Management Information.
Following commencement of the Framework Agreement, the Contractor will provide a performance report to the Authority on a quarterly basis to include spend by institution under the Framework Agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be returned to procurement@dundeeandangus.ac.uk using the template provided (template shall be provided during the lead-in period). If there has been no spend for the quarter then this will still require to be confirmed.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 18
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 065-122313
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/06/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
06/06/2017
Local time: 13:00
Place:
Dundee and Angus College.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2019-2021.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Terms and Conditions
https://dundeeandangus.ac.uk/about-us/procurement/information-for-suppliers/
Tenderers must agree to the terms and conditions or raise any issues prior to tender deadline.
Appendix A — Form of Tender
Tenderers must sign Appendix A — Form of Tender prior to award to confirm that their Tender Response is a complete, true and accurate submission.
Appendix B — Freedom of Information
Please confirm that you will be in a position to complete (prior to award) Appendix B — Freedom of information (if applicable).
This information should only be submitted if applicable at point of award. It is for information only and will not be scored.
Appendix C — Equality and Diversity Policy
Tenderers must adhere to Appendix C — Equality and Diversity Policy.
Appendix D — APUC Supply Chain Code of Conduct
The Authority utilises a Supply Chain Code of Conduct which sets out its expected standards for its supply chain in social, ethical and environmental compliance.
Tenderers must complete Appendix D — Supply Chain Code of Conduct prior to award to assist in achieving its objectives.
Appendix E — Non Involvement in Serious Organised Crime Declaration
This document — Appendix E — must be returned and signed with completed tender documents.
Appendix F — Health, Safety and Well-Being Policy
Tenderers must adhere to Appendix F — Health, Safety and Well-Being Policy.
Invitation to Tender
Schedules to Tender must be completed and returned with submission.
2D.1.2 The Authority reserves the right to request completed ESPD for all subcontractors.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=496021.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Contractor will work with the Authority to deliver Community benefits or social value where they are identifiable throughout the term of the Framework Agreement. Examples of Community benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.
(SC Ref:496021)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=496021
VI.4) Procedures for review
VI.4.1) Review body
Dundee and Angus College
Kingsway Campus, Old Glamis Road
Dundee
DD3 8LE
UK
Telephone: +44 1382834834
Internet address(es)
URL: www.dundeeandangus.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Authority will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice
19/05/2017