Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
Nottingham
NG9 1AB
UK
Telephone: +44 1159177777
E-mail: steve.cotterill@broxtowe.gov.uk
NUTS: UKF
Internet address(es)
Main address: www.broxtowe.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Electoral Printed Stationery.
Reference number: EPS2017
II.1.2) Main CPV code
22000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
A Consortium of 8 local Councils within Nottinghamshire is undertaking a joint procurement exercise. This is on behalf of and under the direction of their individual Returning Officers and Electoral Registration Officers for the procurement of electoral printed stationery with a view of achieving administrative and financial benefits by working together and in partnership with the successful Contractor.
The Councils are seeking an experienced and established provider of electoral printed stationery. Broxtowe Borough Council is acting as lead buyer for the Consortium, which includes Ashfield District Council, Bassetlaw District Council, Broxtowe Borough Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, Nottingham City Council, and Rushcliffe Borough Council.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
5 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Supply of Printed Stationery for Elections
II.2.2) Additional CPV code(s)
22000000
22458000
79800000
79810000
79823000
79824000
22800000
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
County of Nottinghamshire.
II.2.4) Description of the procurement
Supply of Printed Stationery for Elections
Lot 1 includes:
— Ordinary Poll Cards;
— Postal Poll Cards;
— Empty Property Poll Cards;
— Postal Voting Packs;
— Ballet Papers;
— Tendered Ballot Papers.
The printing of poll cards and postal vote poll cards for the purpose of all elections and referenda during the Contract Period for dispatch by Royal Mail or other providers, or returned to Councils for hand delivery.
The printing of all ballot papers for all elections and referenda held during the Contract Period.
The printing of Postal Voting Packs (including outer envelope, Envelope A, Envelope B, Postal Vote Statement, instruction sheet) and associated mail house functions including their loading, sealing and posting via a postal provider or returned to the relevant Council for in-house loading for all elections and referenda during the Contract Period.
II.2.5) Award criteria
Quality criterion: Contract Resource
/ Weighting: 10.5
Quality criterion: Project Plans
/ Weighting: 4
Quality criterion: Contingency Plans
/ Weighting: 10.5
Quality criterion: Data Security
/ Weighting: 14.5
Quality criterion: Staff Training
/ Weighting: 6
Quality criterion: Samples
/ Weighting: 14.5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documents.
Lot No: 2
II.2.1) Title
Supply of Print Requirements for Canvassing / Electoral Registration and other day to day activities.
II.2.2) Additional CPV code(s)
22000000
22458000
79800000
79810000
79824000
79823000
22800000
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
County of Nottinghamshire.
II.2.4) Description of the procurement
Supply of Print Requirements for Canvassing / Electoral Registration and other day to day activities.
Lot 2 includes:
— Annual Canvas — Initial Mail (HEFs);
— Annual Canvas — Reminder Mail (HEFs);
— Annual Canvas — Final Reminder (HEFs);
— Annual Canvas — Initial to Register (ITRs);
— Annual Canvas — Reminder to Register (ITRs);
— Annual Canvas — Final Reminder to Register (ITRs);
— Postal Vote Applications.
The printing of voter registration forms (Household Enquiry Forms HEFs and Invitations to Register ITRs) information leaflets and envelopes for the purpose of the annual canvass; and associated mail house functions including their loading, sealing and posting via a postal provider or to be returned to the local authority for hand delivery — to be approved by the individual Councils.
The printing and posting out of day to day correspondence via a hybrid mail service on an ad hoc basis. This could include but not limited to ITRs, registration confirmations, postal and proxy forms and acknowledgements, opt-out acknowledgements and Type-A Reviews.
II.2.5) Award criteria
Quality criterion: Contract Resource
/ Weighting: 12
Quality criterion: Project Plans
/ Weighting: 5
Quality criterion: Contingency Plans
/ Weighting: 12
Quality criterion: Data Security
/ Weighting: 17
Quality criterion: Staff Training
/ Weighting: 7
Quality criterion: Samples
/ Weighting: 7
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 013-019390
Section V: Award of contract
Lot No: 1
Title: Supply of Printed Stationery for Elections
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2017
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park, Heaton Lane
Stockport
SK4 1AS
UK
NUTS: UKD31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Supply of Print Requirements for Canvassing / Electoral Registration and other day to day activities.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2017
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Print Image Network Ltd
Image House, 10 Acorn Business Park, Heaton Lane
Stockport
SK4 1AS
UK
NUTS: UKD31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
1) Tender documents can be downloaded for free from:
https://www.contractsfinder.service.gov.uk/Notice/d493b97f-15e6-45e2-a59b-d162af78d7a8?p=@QxUlRRPT0=NjJNT08=UF
2) These frameworks will also be open to the following Contracting Authorities to use:
Nottinghamshire: Ashfield District Council, Bassetlaw District Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, Nottingham City Council, Rushcliffe Borough Council.
3) The contracting authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.
4) The right is reserved not to proceed or not to award a contract for the whole or part of proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
5) Lodging Appeals
The Council will incorporate a minimum 10 calendar-day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Such information should be requested from the address stated in section I.1 above. If an appeal regarding the award of Contract has not been successfully resolved, the Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed, or are at risk of harm, by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.
(MT Ref:196756).
VI.4) Procedures for review
VI.4.1) Review body
Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
Nottingham
NG9 1AB
UK
Telephone: +44 1159177777
Internet address(es)
URL: www.broxtowe.gov.uk
VI.5) Date of dispatch of this notice
22/05/2017