Contract notice
Section I: Contracting
authority
I.1) Name and addresses
West Lindsey District Council
Guildhall, Marshall's Yard
Gainsborough
DN21 2NA
UK
Contact person: Mr Michael Hunt
Telephone: +44 1522555321
E-mail: Michael.Hunt@lincolnshire.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.west-lindsey.gov.uk/
Address of the buyer profile: https://www.westlindsey@sportleisureculture.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Leisure Services — Management Services Sports and Physical Activities (DN264564).
Reference number: DN264564
II.1.2) Main CPV code
92610000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful bidder is expected to offer a quality service for both the operation of the leisure centres and of the wider physical activity services in and around the district, such as there is no subsidy. The service includes the development of a sustainable network of leisure facilities and activities available to residents, contributing to health and well being in the district through a single integrated service. The operator is required to provide the Council with professional advice on the development of a new leisure facility in Market Rasen for which the Council has agreed the capital funding. Once the plans for this new centre are finalised the management of the facility will be negotiated as a variation to the contract and may result in the contract being extended. The expectation is for a single whole network transfer on a leasehold basis commencing 1.6.2018.
II.1.5) Estimated total value
Value excluding VAT:
3 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92000000
92600000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The main sites of performance are Gainsborough, Market Rasen and for the out reach service areas within the district boundaries.
II.2.4) Description of the procurement
This procurement replaces that of the same name which was withdrawn due to strategic developments by the Council and is now being re run using the Competitive Procedure with Negotiation process.
The successful bidder is expected to offer a quality service for the operation of the leisure centres and of the wider physical activity services in and around the district, such as there is no subsidy. The service includes the development of a sustainable network of leisure facilities and activities available to residents, contributing to health and well being in the district through a single integrated service. The successful bidder is also required to provide the Council with professional advice on the development of a new leisure facility in Market Rasen for which the Council has agreed the capital funding. The Councils basic minimum requirements are included in the requirements and specifications schedules are not subject to negotiation, Following invitation to tender responses the Council may decide to enter negotiation with selected bidders, based on their ITT score, following which they will be asked to submit revised tenders. Should it decide to negotiate, the Council will negotiate on: the investment solution for West Lindsey Leisure Centre, the solution for the new centre at Market Rasen and the Financial submission.
Following invitations to revise tenders the final evaluation will use the same criteria as the ITT stage.
Once the plans for this new centre are finalised the management of the facility will be negotiated as a variation to the contract and may result in the contract being extended. The expectation is for a single whole network transfer on a leasehold basis commencing 1.6.2018.
Additional Note — The estimated contract value comprises the capital investment for the new facility netted against the capital for West Lindsey Leisure Centre.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2018
End:
31/05/2038
This contract is subject to renewal: Yes
Description of renewals:
Upon completion of the term.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
As defined in the Standard Selection Questionnaire (stage 1 of the procurement process).
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The option to extend by mutual agreement by 5 years up to a total contract term of 20 years is being offered.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Further information (draft lease, draft contract GIS maps and others) are included in the procurement documents available to suppliers by accessing the ITT event included in project number DN264564) on the Due North (Pro Contract) e sourcing portal.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/06/2017
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/05/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 18 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Procurement Lincolnshire
Orchard House, Orchard Street
Lincoln
LN1 1BA
UK
Telephone: +44 152255321
E-mail: procurement.lincolnshire@lincolnshire.gov.uk
VI.4.2) Body responsible for mediation procedures
Procurement Lincolnshiire
Orchard House, Orchard Street
Lincoln
LN1 1BA
UK
Telephone: +44 1522555321
E-mail: procurement.lincolnshire@lincolnshire.gov.uk
VI.5) Date of dispatch of this notice
22/05/2017