CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Laptop Lockers.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

The Library at the University of Salford has run a laptop loan service for its students since 2010. The lockers provide secure storage as well as battery charging.

Initially this was run via a staff desk with lockers manually operated by staff. In 2012 the lockers were fitted with RFID locks and students have since been able to issue and return the laptops themselves by swiping their university ID card.

Rather than connecting to our Library Management System our existing locker system came with its own software for managing laptop loans. There are a number of issues with this.

i. The software isn't fit for purpose. It was designed for use in Gyms or swimming pools and as such it's a locker management system rather than a system for managing the contents of lockers. Although it allocates a locker to an individual it has no knowledge of whether the contents of the locker (in this case a laptop) are either present or absent at any stage of the process.

ii. The software is adequate for keeping track of who has a locker at the present moment (which is about all you need in a gym) however it is unable to provide adequate reporting of past locker use by individuals (important for trying to track down missing equipment or establishing when equipment was damaged) or to provide high level management information about locker use (this is a very well used service, however we are only able to prove that by spending hours exporting and re-processing the inadequate data provided by the software).

iii. Libraries run on Library Management Systems (LMS) — and one of the things an LMS is very good at is keeping track of physical stock. Even if the existing software was adequate it would still be the case that it was duplicating something we already have. At present there is an additional staff overhead taken up with the management of the server, setting up and managing a real time data feed, troubleshooting issues with individual user accounts, creating reports, creating and training administrators etc.

We are currently looking to expand the service, taking it into areas without a continuous staff presence, this means that the ability to track usage accurately is now a priority.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

UoS/OW/16/17/Qtr3/Laptop Lockers

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice