Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rednal Hill Junior and Infant Schools
Irwin Avenue
Birmingham
B45 8QY
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.rednalhilljuniors.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/rednal_hill_junior_and_infant_schools
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Rednal Hill Junior and Infant Schools ~ Tender for Catering Services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for Rednal Hill Junior and Infant Schools. Whilst the catering contract offered has both schools in scope, each governing body is entirely separate.
Rednal Hill Junior School is situated on the south western border of the city close to the Lickey Hills at Longbridge.
The school was built in 1952 and has three forms of entry from Year 3 to Year 6. It offers full wrap-around care from 7:30 am until 18:00 each day. The building provides access to the full range of curriculum needs and has its own purpose built dining and refreshment area. Good use is made of spacious grounds which provide ample scope for sport and recreation.
At Rednal Hill Infant School we value every child and work closely with parents to ensure that each child has a positive learning experience. We aim for every child to enjoy school but also to achieve the very best they are capable of.
II.1.5) Estimated total value
Value excluding VAT:
870 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Rednal Hill Junior and Infant Schools, Birmingham, United Kingdom.
II.2.4) Description of the procurement
The contract will commence on 1.1.2018 for an initial period of 3 years, with the opportunity to extend for a further period of 3 years at the discretion of the different school governing bodies. This is the first time the market has been tested for the catering service.
The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared in the shared kitchen on-site. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement their stated target. The Client requires year one menus to be fully compliant with the Food for Life Silver standard.
The contract covers the scope for the provision of catering services within both the schools, which currently include: Junior School breakfast and after school clubs, lunch on both sites, all hospitality and free issue requirements.
The Client intends to focus heavily on healthy, fresh, seasonal, locally sourced produce and sees the catering service as an exciting opportunity to complement the overall pupil experience, through the regular introduction of new ingredients, themed and promotional events. The successful Supplier will be required to play their part in acting as a catalyst for improvement of the pupil experience.
The successful Supplier will work closely with the Client to manage the provision of catering and the overall ‘meal experience. Suppliers’ thoughts regarding how to support the schools' catering improvement objectives within the term of the initial contract are welcome. The schools are already ‘cashless’ with either ‘entitled’ parents, or a prepaid cash amount for each half-term's meals, paid in advance via the online ‘SchoolMoney’ payment system.
The Client invites bidders to consider offers of appropriate capital investment.
Nursery (5 pupils): Pay for school dinners on their 2 full-time days at a cost of 1.75 GBP per day — 3.50 GBP per week (this will increase to 10 pupils from September 2017).
Infants (270 Pupils): Reception, Year 1 and Year 2 are eligible for Universal Free School Meals, at no cost to parents / carers.
Juniors (328 Pupils): Currently pupils are charged 2.25 GBP a day for a school meal. 110 are eligible for Free School Meals.
The contract includes a service on each of the 190 full academic days and by agreement for the 5 inset days.
Rednal Hill Junior School: annual catering revenue for the year ending 31.3.2017 - 88 000 GBP.
Rednal Hill Infant School: annual catering revenue for the year ending 31.3.2017 - 57 200 GBP.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
870 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2018
End:
31/12/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/06/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
21/07/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/rednal_hill_junior_and_infant_schools
The closing date for receipt of the Selection Questionnaire is 30.6.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Rednal Hill Junior and Infant Schools
Birmingham
UK
VI.5) Date of dispatch of this notice
26/05/2017