Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Pioneer Housing and Community Group Limited
11 High Street, Castle Vale
Birmingham
B35 7LB
UK
E-mail: nathan@clarityprocurement.co.uk
NUTS: UKG31
Internet address(es)
Main address: http://www.pioneergroup.org.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning and Grounds Maintenance Services
Reference number: CBP9
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
The scope of the Contract is the provision of Cleaning and Grounds Maintenance Services at Pioneer Group owned and managed properties.
The Contract is divided into 2 Lots:
Lot 1: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/5A92YB3VKZ
Lot 2: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/66N2UM93Y4
Lot 1: Cleaning Services.
Lot 2 Grounds Maintenance Services.
Bidders may bid for one Lot or both Lots.
It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
600 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Cleaning Services
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham.
II.2.4) Description of the procurement
The scope of the proposed Contract is the provision of Cleaning Services at Pioneer Group owned and managed Sheltered Schemes and Low Rise properties.
The Services include:
— Internal communal floor cleaning.
— Internal communal wall and ceiling cleaning.
— Internal communal door and door frame cleaning.
— Internal cupboard and enclosure cleaning.
— Internal woodwork and ironmongery cleaning.
— Internal window cleaning.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
It is envisaged that the Contract will last for an initial period of 3 years, with an option to extend at Pioneer Group’ sole discretion for an additional 1 year, and a further additional 1 year, giving a total potential term of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Grounds Maintenance Services
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham.
II.2.4) Description of the procurement
The scope of the proposed Contract is the provision of Grounds Maintenance Services at Pioneer Group owned and managed properties.
The Services include:
— Grass cutting.
— Hedge cutting.
— Flowerbed, border and shrub management.
— Wall plant/climber and rambler management.
— Weed spraying and control.
— Tree works.
— Bulk rubbish removal.
II.2.5) Award criteria
Cost criterion: Service delivery
/ Weighting: 15
Cost criterion: Health and Safety
/ Weighting: 5
Cost criterion: Business continuity and Disaster recovery
/ Weighting: 5
Cost criterion: Contract management
/ Weighting: 10
Cost criterion: Customer care
/ Weighting: 10
Cost criterion: Sustainability
/ Weighting: 5
Cost criterion: Social value
/ Weighting: 10
Cost criterion: Price
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2018
V.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ideal Cleaning Services Limited
351 Nuthall Road
Nottingham
NG8 5BX
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 332 363.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Grounds Maintenance Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/04/2018
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Greenfingers Landscape Limited
Brynceithon, Elan Valley, Rhayader
Powys
LD6 5HD
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 205 408.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=315071856
GO Reference: GO-2018426-PRO-12310351.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will enter into this contract following a minimum 10 day calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
26/04/2018