Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Anglian Learning
Lode Road
Cambridge
CB25 9DL
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH12
Internet address(es)
Main address: http://anglianlearning.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/anglian_learning
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Anglian Learning — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Anglian Learning is a growing Multi Academy Trust based in Cambridgeshire, formed in 2016. The trust currently comprises of 4 secondary schools and 3 primary schools providing education to around 4 500 students.
Secondary Schools:
Bassingbourn Village College — 600 students;
Bottisham Village College — 1 100 students;
Sawston Village College — 1 000 students;
The Netherhall School and Sixth Form Centre — 1 200 students.
Primary Schools:
Bottisham Community Primary School — 250 students;
Fen Ditton Primary School — 175 students;
Stapleford Community Primary School — 200 students.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH12
Main site or place of performance:
Various Schools — see II.1.4 Short description.
United Kingdom.
II.2.4) Description of the procurement
This procurement process is being carried out to enable the trust to award a contract for the daily cleaning services across its schools. The trust requires an excellent cleaning services partner to ensure that we can deliver a high quality standard of cleaning and hygiene maintenance across all our school sites, within teaching and learning facilities and community areas.
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the schools within the trust. The high quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.
The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide school cleaning that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1.1.2019 to 31.12.2021 and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. This is a 3+2 years contract whereby the Client may, at its discretion, extend the contract for a further 2 years.
It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment as needed; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
Please be advised that this is a growing Multi Academy Trust. To that end, any schools already in the trust or any additional schools that may join the trust during the course of the contract, may, at the discretion of the trust, be added to this contract.
Further information is provided in the SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2019
End:
31/12/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/06/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
29/06/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/anglian_learning
The closing date for receipt of the Selection Questionnaire is 1.6.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Anglian Learning
Cambridge
UK
VI.5) Date of dispatch of this notice
27/04/2018