Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Norfolk District Council
Council Offices, Holt Road
Cromer
NR27 9EN
UK
Contact person: Debra Beckles
Telephone: +44 1263516049
E-mail: debra.beckles@north-norfolk.gov.uk
NUTS: UKH16
Internet address(es)
Main address: www.north-norfolk.gov.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.north-norfolk.gov.uk/contracts-and-tenders/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Sports Facilities Operation Services
Reference number: PROC007
II.1.2) Main CPV code
92610000
II.1.3) Type of contract
Services
II.1.4) Short description
Management of 3 leisure centres to include Fakenham Sports and Fitness Centre, Splash Leisure and Fitness Centre at Sheringham (and subsequently the replacement facility built on that site) and Victory Swimming and Fitness Centre at North Walsham. The Council is currently considering options for the re-provision of the Splash swimming pool facilities and further details will be provided within the tender documents. The Contract will have the option to include management services for Cromer Dual Use Sports Centre (and subsequently Sports Hub project), North Walsham Dual Use Sports Centre and Stalham Dual Use Sports Centre, however this is not guaranteed. It is anticipated that the initial contract period will operate for a period of 10 years with the potential for up to a further 5 years extension subject to mutual agreement.
II.1.5) Estimated total value
Value excluding VAT:
36 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH16
Main site or place of performance:
North and West Norfolk.
II.2.4) Description of the procurement
Management of 3 leisure centres to include Fakenham Sports and Fitness Centre, Splash Leisure and Fitness Centre at Sheringham (and subsequently the replacement facility built on that site) and Victory Swimming and Fitness Centre at North Walsham. The Council is currently considering options for the re-provision of the Splash swimming pool facilities and further details will be provided within the tender documents. The Contract will have the option to include management services for Cromer Dual Use Sports Centre (and subsequently Sports Hub project), North Walsham Dual Use Sports Centre and Stalham Dual Use Sports Centre, however this is not guaranteed. It is anticipated that the initial contract period will operate for a period of 10 years with the potential for up to a further 5 years extension subject to mutual agreement. Contractors should note that it is the Councils expectation that 0 subsidy be paid by the Council for this contract and potentially there is a surplus and profit share returned to the Council. The estimated contract value of 36 000 000 GBP is based on the current gross operating income for the 3 main sites of 2 400 000 GBP per annum multiplied by the initial contract length of 10 years plus the potential five year extension (please note that this does not include any income from the 3 dual use sites which will form part of the variant bid). This however is not guaranteed.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
36 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 120
This contract is subject to renewal: Yes
Description of renewals:
The anticipated preliminary contract period will be set for 10 years (120 months) with an option for the Council to extend in any duration it so wishes up to a maximum of a further 5 years (60 months) at the Contracting Authorities' discretion subject to mutual agreement.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:
As stated in the tender documents.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract will have the option to include management services for Cromer Dual Use Sports Centre (and subsequently Sports Hub project), North Walsham Dual Use Sports Centre and Stalham Dual Use Sports Centre, however this is not guaranteed.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To express interest in this tender please email debra.beckles@north-norfolk.gov.uk
In order to receive the Tender Access Code you will first need to complete a Confidentiality Agreement. Once the Confidentiality Agreement has been signed and returned you will receive the Tender Access Code for the delta-esourcing system.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The Authority will apply the Regulations in Article 56 and associated Articles of the Directive 2015/EU of the European parliament to the decision whether a candidate is eligible to be invited to the Negotiation Stage.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the tender documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/07/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
21/07/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
10 Years
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Cromer:-Sports-facilities-operation-services./T8W47JA58E
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/T8W47JA58E
GO Reference: GO-2018427-PRO-12318711
VI.4) Procedures for review
VI.4.1) Review body
North Norfolk District Council
Holt Road
Cromer
NR27 9EN
UK
Telephone: +44 1263516086
VI.4.2) Body responsible for mediation procedures
North Norfolk District Council
Holt Road
Cromer
NR27 9EN
UK
Telephone: +44 1263516086
VI.5) Date of dispatch of this notice
27/04/2018