Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Coventry City Council
Earl Street
Coventry
CV1 5RR
UK
Contact person: Sheree Wesson
E-mail: procurement.services@coventry.gov.uk
NUTS: UKG33
Internet address(es)
Main address: http://www.coventry.gov.uk
Address of the buyer profile: www.csw-jets.co.uk
I.1) Name and addresses
Coventry City Council
Earl Street
Coventry
CV1 5RR
UK
Contact person: Sheree Wesson
E-mail: procurement.services@coventry.gov.uk
NUTS: UKG33
Internet address(es)
Main address: http://www.coventry.gov.uk
Address of the buyer profile: www.csw-jets.co.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CSW — Electoral Printing
Reference number: 5517
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
This Framework is for the electoral printing including personalisation, printing and direct mailing for Coventry City Council and Solihull Metropolitan Borough Council.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
300 000.00
EUR
II.2) Description
Lot No: 1
II.2.1) Title
Elections
II.2.2) Additional CPV code(s)
72314000
22450000
22458000
79820000
72310000
22821000
22900000
79811000
79810000
22820000
II.2.3) Place of performance
NUTS code:
UKG
UKG13
UKG33
UKG32
Main site or place of performance:
West Midlands.
II.2.4) Description of the procurement
For local elections, parliamentary elections, European parliamentary elections and other Referenda — poll cards which include maps, ballot papers and postal vote packs.
II.2.5) Award criteria
Quality criterion: Capability, capacity and contingencies
/ Weighting: 49
Quality criterion: Processes and quality assurance
/ Weighting: 11
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value given in the original notice represents the highest estimated value, the estimated range is between 300 000 GBP and 1 000 000 GBP (across all lots).
Coventry City Council are leading this framework on behalf of Coventry City Council and Solihull Metropolitan Borough Council. The Framework is also open for use by other shared service members listed at www.csw-jets.co.uk
Lot No: 2
II.2.1) Title
Annual Canvassing
II.2.2) Additional CPV code(s)
72314000
22450000
22458000
79800000
79820000
72310000
22821000
22900000
79811000
79810000
22820000
II.2.3) Place of performance
NUTS code:
UKG
UKG13
UKG33
UKG32
Main site or place of performance:
West Midlands.
II.2.4) Description of the procurement
Register of Electors annual canvass printing to meet statutory requirements.
II.2.5) Award criteria
Quality criterion: Capability, capacity and contingencies
/ Weighting: 49
Quality criterion: Processes and quality assurance
/ Weighting: 11
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The estimated value given in the OJEU notice represents the highest estimated value, the estimated range is between 300 000 GBP and 1 000 000 GBP (across all lots).
Coventry City Council are leading this framework on behalf of Coventry City Council and Solihull Metropolitan Borough Council. The framework is also open for use by other shared service members listed at www.csw-jets.co.uk
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 234-486281
Section V: Award of contract
Lot No: 1
Contract No: 5517
Title: Elections
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/02/2018
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Electoral Reform Services Ltd
2263092
33 Clarendon Road
London
N8 0NW
UK
NUTS: UKI
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 150 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 5517
Title: Electoral Printing — Annual Canvassing
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
29/03/2018
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Print Image Network Limited
04009079
10 Acorn Business Park
Stockport
SK4 1AS
UK
NUTS: UKD35
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 140 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Lot 2 was only awarded for 12 months due to the removal of the weekly printing requirement. This requirement will be re-tendered at a later date.
VI.4) Procedures for review
VI.4.1) Review body
Coventry City Council
Coventry
UK
VI.5) Date of dispatch of this notice
27/04/2018