Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Waterloo Housing Group Ltd
1700 Solihull Parkway, Birmingham Business Park
Birmingham
B37 7YD
UK
Contact person: David Miller
Telephone: +44 1737249475
E-mail: etenders@rand-associates.co.uk
Fax: +44 1737242012
NUTS: UKN
Internet address(es)
Main address: www.waterloo.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.etenders.rand-associates.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.etenders.rand-associates.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Window Cleaning Services
II.1.2) Main CPV code
90911300
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority is seeking a Contractor to provide Window Cleaning Services to their various schemes.
II.1.5) Estimated total value
Value excluding VAT:
325 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
West Midlands
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Communal Window Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
110 760.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by 1 or more extensions of whatever period(s) the Client specifies.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
East Midlands
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Communal Window Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
125 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by 1 or more extensions of whatever period(s) the Client specifies.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Market Harborough
II.2.2) Additional CPV code(s)
90911300
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Communal Window Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
90 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by 1 or more extensions of whatever period(s) the Client specifies.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/06/2018
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/06/2018
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All procurement documentation can be downloaded from https://etenders.rand-associates.co.uk
ETenders@Rand is Rand Associates Consultancy Services Ltd's e-procurement portal (the “Portal”) for downloading / submission of procurement documentation in respect of pre-qualification and tenders, and communicating requests for and responses to clarification.
All requests for procurement documentation, communications and submission of pre-qualifications and tenders must be made via the portal, which can be accessed at https://etenders.rand-associates.co.uk by registering and creating an account.
After creating an account, economic operators will receive an email with a link to activate their account.Once activated and logged in, economic operators will need the following code to register for the Tender Documentation: WATWC1.
Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear.
All queries and any clarification must be communicated using the secure email messaging function within the portal, but to be received no later than 17:00 on 29.5.2018.
This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.
Having registered and created an account it is the economic operators' responsibility to regularly monitor communications raised and issued through the portal, responses to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system.
The identity of the economic operator seeking clarification will not be disclosed to other economic operators.
When uploading tender submission documentation, economic operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact the time taken to complete the transaction.
Uploading of submissions must be completed by the deadline closing date and time.
Do not wait until too near the closing time on the return date, the closing deadline for uploading completed tender submissions is 13:00 on 5.6.2018.
Please note that the Portal will not permit submissions to be uploaded after the closing deadline.
Submission documents will be visible to the representatives of the contracting authority and Rand Associates Consultancy Services Ltd only after the closing deadline.
Should users have any queries or experience difficulties with the registration or download / upload system, they should contact the eTenders@Rand helpdesk by calling +44 (0)1737 225 077 (ask for Paul Dugdale or Jonathan Case) or email eTenders@rand-associates.co.uk
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 4AS
UK
VI.5) Date of dispatch of this notice
01/05/2018