Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ayrshire College
Main Campus, Hill Street
Kilmarnock
KA1 3HY
UK
Telephone: +44 1563523501
E-mail: kathleen.harper@ayrshire.ac.uk
Fax: +44 1563538182
NUTS: UKM93
Internet address(es)
Main address: http://www1.ayrshire.ac.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00456
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of Fresh, Chilled, Frozen and Ambient Foods to Ayrshire College
Reference number: 2017-PS-31
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Ayrshire College are looking to put in place a framework of various lots for Fresh Meat, Poultry, Fruit and Vegetables, Ambient Foodstuffs, Chilled and Frozen Food, Bakery, Soft Drinks and Confectionery. Deliveries would be to the Ayr, Kilmarnock and Kilwinning campuses. The Framework will commence July / August 2018.
II.1.5) Estimated total value
Value excluding VAT:
1 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Supply and Delivery of Meat and Meat Products
II.2.2) Additional CPV code(s)
15110000
15130000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Ayrshire College campuses in Ayr, Irvine, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Supply and delivery of fresh and frozen meat and meat products to Ayrshire College.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
86 500.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract is for 2 years with the option to extend for 2 further 1-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Supply and Delivery of Poultry and Poultry Products
II.2.2) Additional CPV code(s)
15112100
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Ayrshire College campuses at Ayr, Irvine, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Supply and delivery of fresh and frozen poultry meat and poultry products to Ayrshire College.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
44 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework is for 2 years with the option to extend for 2 further 1-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Supply and Delivery of Fruit and Vegetables
II.2.2) Additional CPV code(s)
15300000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Ayrshire College campuses in Ayr, Irvine, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Supply and delivery of fruit, vegetables and related products to Ayrshire College.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
124 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework is for 2 years with the option to extend for 2 further 1-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Supply and Delivery of Chilled Foods
II.2.2) Additional CPV code(s)
15500000
15800000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Ayrshire College campuses in Ayr, Irvine, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Supply and delivery of chilled food products to Ayrshire College.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
78 350.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework is for 2 years with the option to extend for 2 further 1-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Supply and Delivery of Ambient Foods
II.2.2) Additional CPV code(s)
15890000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Ayrshire College's campuses at Ayr, Irvine, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Supply and delivery of a range of ambient foodstuffs including pasta, rice, spices and sauces for hospitality and catering at Ayrshire College.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
414 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework is for 2 years with the option to extend for 2 further 1-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Supply and Delivery of Frozen Foods
II.2.2) Additional CPV code(s)
15896000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Ayrshire College's campuses in Ayr, Irvine, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Supply and delivery of frozen food products to Ayrshire College.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
110 650.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework is for 2 years with the option to extend for 2 further 1-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Supply and Delivery of Bakery Products
II.2.2) Additional CPV code(s)
15810000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Ayrshire College's campuses in Ayr, Irvine, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Supply and delivery of bread and bakery products to Ayrshire College.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
52 920.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework is for 2 years with the option to extend for 2 further 1-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Supply and Delivery of Soft Drinks and Confectionery
II.2.2) Additional CPV code(s)
15982000
15842000
II.2.3) Place of performance
NUTS code:
UKM8
Main site or place of performance:
Ayrshire College's Campuses in Ayr, Irvine, Kilmarnock and Kilwinning.
II.2.4) Description of the procurement
Supply and delivery of soft drinks and confectionery products to Ayrshire College.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
319 580.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Framework 2 years with the option to extend for 2 further 1-year periods.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Tenderers must confirm they can provide the following supporting evidence prior to award:
Employer's (Compulsory) Liability Insurance = 5 000 000 GBP.
Public Liability Insurance = 5 000 000 GBP.
Product Liability Insurance = 5 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Not applicable.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
A Prior Information Notice was published for this procurement (2018/S-025-052731) on 2.2.2018, therefore the accelerated procedure is being used.
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 24
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 025-052731
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/06/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/06/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
24 months or 36 or 48 months depending if extension options taken.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at:
https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=540468
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at:
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Contractor(s) will work with the College to deliver Community Benefits or social value where they are identifiable throughout the term of the Framework Agreement. Examples of Community Benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.
(SC Ref:540468).
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=540468
VI.4) Procedures for review
VI.4.1) Review body
Ayrshire College
Main Campus, Hill Street
Kilmarnock
KA1 3HY
UK
Telephone: +44 1563523501
Fax: +44 1563538182
Internet address(es)
URL: http://www1.ayrshire.ac.uk/
VI.4.2) Body responsible for mediation procedures
APUC Limited
Unt 27 Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Telephone: +44 131428930
Internet address(es)
URL: www.apuc-scot.ac.uk
VI.5) Date of dispatch of this notice
02/05/2018