Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stonewater Ltd
Suite C, Lancaster House, Grange Business Park, Enderby Road
Leicester
LE8 6EP
UK
Contact person: Charles Brooks
E-mail: Charles.Brooks@3cconsultants.co.uk
NUTS: UK
Internet address(es)
Main address: www.stonewater.org
Address of the buyer profile: www.stonewater.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Document-management-software-package./44MMSHVZ3B
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/respond/44MMSHVZ3B
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Housing and community amenities
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electronic Document Management System
Reference number: 1138-18-S
II.1.2) Main CPV code
48311000
II.1.3) Type of contract
Services
II.1.4) Short description
Stonewater has been using the Castleton Electronic Document Management (EDM), ePost and Purchase to Pay (P2P) solution since 2012. The contract is now up for renewal. Stonewater wishes to tender for the same scope of functionality within ideally 1 system.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48311100
72212311
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom.
II.2.4) Description of the procurement
Project Objectives and Scope:
Stonewater's key priorities for this and other systems and in the use of use of technology are as follows:
— the delivery of on-line and enhanced digital technology to increase customer satisfaction and drive down transactional operating costs,
— transforming back-office processes using digital automation to reduce costs and increase efficiency,
— enhancing information management practices to achieve better performance insights from Stonewater’s data and information assets.
The e-desired outcome will provide functionality that is used to:
— manage all house and customer files; and, also, is used for development files, including integration to the Housing Management system to automatically file “system generated” letters,
— manage all incoming post (E-post), scanning it and distributing it to the relevant users.
— operate the invoice approval system, which integrates with the Housing Management System and Finance System is used to manage incoming invoices and the approval process leading to payment,
— manage all documentation that is generated and maintained through self-service offering,
— manage all shared documentation through organisation on one platform.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/06/2018
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
06/06/2018
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Document-management-software-package./44MMSHVZ3B
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/44MMSHVZ3B
GO Reference: GO-201853-PRO-12352963
VI.4) Procedures for review
VI.4.1) Review body
Stonewater Ltd
Suite C, Lancaster House, Grange Business Park, Enderby Road, Whtestone
Leicester
LE8 6EP
UK
VI.5) Date of dispatch of this notice
03/05/2018