Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Nottingham City Council
Loxley House, Station Street
Nottingham
NG2 3NG
UK
E-mail: procurement@nottinghamcity.gov.uk
NUTS: UK
Internet address(es)
Main address: http://www.nottinghamcity.gov.uk
Address of the buyer profile: http://www.nottinghamcity.gov.uk
I.1) Name and addresses
Leicestershire County Council
Glenfield
UK
E-mail: procurement@nottinghamcity.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.leicestershire.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CPU 2154 Finance, HR and Payroll Software and Maintenance
Reference number: DN301575
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Services
II.1.4) Short description
Nottingham City Council and Leicestershire County Council requested tenders for the provision of an integrated Finance, HR and Payroll Software and Maintenance Service. The contract is awarded for duration of 5 years, with a possible extension of up to 10 years in annual (or multiyear) increments, at the Authorities discretion. Based on responses to soft market test conducted via the Prior Information Notice issued on 14.6.2017, ref 2017/S 113-227665, the contract value is estimated to be below 15 000 000 GBP over the total length of the contract (including any extensions), based on the current user profile. A value of 22 500 000 GBP overall was inserted into the OJEU notice to reflect potential increases in users throughout the entire 15 year.
Term as a result of EMSS providing HR, payroll and finance services to other bodies as part of this contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
13 529 166.30
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Nottingham City Council and Leicestershire County Council (hereafter “the Authorities”) requested tenders from sufficiently experienced and qualified contractors (either single or multiple) for the provision of integrated Finance, HR and Payroll software and maintenance services. The Authorities requested responses from the market for all potential options for delivery including: ERP or best of breed solutions, cloud or externally hosted etc. Suppliers who were only able to offer one element of the solution (i.e. payroll) were given the opportunity to partner with other suppliers to provide an entire integrated solution for all requirements.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 197-405172
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: 1
Title: CPU 2154 Finance, HR and Payroll Software and Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/03/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Softcat Plc
Marlow
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Oracle Corporation UK Limited
Reading
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
8 300 000.00
GBP
/ Highest offer:
22 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Nottingham City Council
Nottingham
UK
VI.5) Date of dispatch of this notice
02/05/2018