Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Wealden District Council
Vicarage Lane
Hailsham
BN27 2AX
UK
Contact person: Cathy Nelson
E-mail: cathy.nelson@wealden.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: www.wealden.gov.uk
Address of the buyer profile: https://www.sesharedservices.org/esourcing/
I.1) Name and addresses
Eastbourne Borough Council
Grove Road
Eastbourne
BN21 4TW
UK
Contact person: Cathy Nelson
E-mail: cathy.nelson@wealden.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: www.eastbourne.gov.uk
Address of the buyer profile: https://southeastsharedservices.org/esourcing
I.1) Name and addresses
Hastings Borough Council
Breeds Place
Hastings
TN34 9SX
UK
Contact person: Cathy Nelson
E-mail: cathy.nelson@wealden.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: www.hastings.gov.uk
Address of the buyer profile: https://southeastsharedservices.org/esourcing
I.1) Name and addresses
Lewes District Council
southover Road
Lewes
BN7 1AB
UK
Contact person: Cathy Nelson
E-mail: cathy.nelson@wealden.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: www.lewes.gov.uk
Address of the buyer profile: https://sesharedservices.org.uk/esourcing/
I.1) Name and addresses
Rother District Council
London Road
Bexhill
TN39 3JX
UK
Contact person: Cathy Nelson
E-mail: cathy.nelson@wealden.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: www.rother.gov.uk
Address of the buyer profile: https://sesharedservices.org/esourcing/
I.1) Name and addresses
Brighton and Hove City Council
Brighton Town Hall
Brighton
BN1 1JA
UK
Contact person: Cathy Nelson
E-mail: cathy.nelson@wealden.gov.uk
NUTS: UKJ22
Internet address(es)
Main address: www.brighton-hove.gov.uk
Address of the buyer profile: https://sesharedservices.org/esourcing/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ESPH TI Election Printing Services
Reference number: ESPH230
II.1.2) Main CPV code
79824000
II.1.3) Type of contract
Services
II.1.4) Short description
Wealden District Council as the lead Council along with the partnership Councils Eastbourne Borough, Hastings Borough Lewes District Rother District and Brighton and Hove City Council were seeking to award a 6 year contract with an optional, up to, 24 month extension for the provision of election printing comprising the following:
A) Organise and manage the printing and issue of postal cards, postal poll cards, proxy poll cards and anonymous poll cards.
B) Organise and manage the printing and issue of postal ballot packs, including overseas postage, and the printing of ballot papers for use in the polling stations,ordinary and tendered papers.
The Councils wish to work in partnership with the successful contractor.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
22458000
II.2.3) Place of performance
NUTS code:
UKJ22
Main site or place of performance:
.
II.2.4) Description of the procurement
Wealden District Council as the lead Council along with the partnership Councils, Eastbourne Borough, Hastings Borough, Lewes District and Brighton and Hove City Council were seeking to award a 6 year contract with an optional, up to 24 month, extension for the provision of election printing comprising the following:
A) Organise and manage the printing and issue of postal cards, postal poll cards, proxy poll cards and anonymous poll cards.
B) Organise and manage the printing and issue of postal ballot packs including overseas postage and the printing of ballot papers for use in polling stations, ordinary and tendered papers.
II.2.5) Award criteria
Quality criterion: Method statements approach to provision of printed poll cards
/ Weighting: 20
Quality criterion: Method statement approach to provision of postal vote requirements
/ Weighting: 20
Quality criterion: Method statement security and data handling
/ Weighting: 15
Quality criterion: Method statement ensuring accuracy and delivery to timescales
/ Weighting: 15
Quality criterion: Method statement customer services
/ Weighting: 10
Quality criterion: A Contract management
/ Weighting: 5
Quality criterion: B Contract management
/ Weighting: 2
Quality criterion: Continuous improvement and partnership working
/ Weighting: 5
Quality criterion: Proof checking
/ Weighting: 5
Quality criterion: Social value
/ Weighting: 3
Price
/ Weighting:
35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 020-041801
Section V: Award of contract
Title: ESPH TI Election Printing Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Electoral Reform Services Limited
33 Clarendon Road
London
N8 0NW
UK
NUTS: UKJ22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Contract value given as 1 000 000 GBP but this figure is estimated depending on number of elections called.
VI.4) Procedures for review
VI.4.1) Review body
Wealden District Council
Hailsham
BN27 2AX
UK
VI.4.2) Body responsible for mediation procedures
Wealden District Council
Hailsham
BN27 2AX
UK
VI.4.4) Service from which information about the review procedure may be obtained
Wealden District Council
Hailsham
BN27 2AX
UK
VI.5) Date of dispatch of this notice
04/05/2018