Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Bedford Free School & Elstow Primary School
Cauldwell Street
Bedford
MK42 9AD
UK
Contact person: Lucy Taylor
Telephone: +44 1234332299
E-mail: lyaylor@bedfordfreeschool.co.uk
NUTS: UKH24
Internet address(es)
Main address: www.rmandcconsultants.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Bedford Free School and Elstow Primary School Catering Tender
Reference number: RM&C/2018/BFS/598
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Elstow Primary School and Bedford Free School have chosen to work with one another as they share the same beliefs and values, and are passionate about the power of the schools to transform lives. Whilst confident in their practice, they are reflective and humble, recognising that they must always do better for their children. They also believe that key to achieving this is looking after their staff, children and families too.
Current arrangements — Caterlink via the local authority have the Elstow Primary School contract & ABM have the Bedford Free School contract.
This is being tendered as 1 lot.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 272 506.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
15894210
II.2.3) Place of performance
NUTS code:
UKH24
Main site or place of performance:
Bedford Free School and Elstow Primary School.
II.2.4) Description of the procurement
Work with the schools to pursue inventive new ideas for the delivery of quality meals. Students must be able to feel the offer is value for money together with food being well balanced, fresh and nutritional. The Trust place huge importance to providing their students and staff with healthy, nutritious food. The offer should include all styles of menu including a wide range of vegetarian and international dishes.
To ensure the continued commitment to healthy eating, vegetarian cuisine, fair trade and local sourcing. This must include the quality, variety, presentation and merchandising of the food and continued support of the existing catering team.
Maintain and develop the “restaurant culture” in the schools ensuring that students eat a range of different foods, making healthy and informed choices, eating as a social activity, open to trying new foods etc. To work with the schools to provide an environment to support the change.
At Bedford Free School, provide an all day service to staff, parents / guardians and visitors; hot and cold drinks and snacks available to purchase.
Provide high quality, reasonably priced catering for parent events and meetings held on site, as required.
Provide as and when and by event a Hospitality Proposal and Price for both external hirers and internal events at the schools.
To enter into an agreement that rewards the Contractor for continual improvements in their financial and operational performance as well as passing on any financial benefits to the Trust over and above any agreed guarantees.
II.2.5) Award criteria
Quality criterion: Tender compliance
/ Weighting: 10
Quality criterion: Reference checks
/ Weighting: 10
Quality criterion: Service delivery
/ Weighting: 35
Quality criterion: Presentation
/ Weighting: 25
Cost criterion: Tender price
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
- Accelerated procedure
Justification:
The schools need to have a contract awarded by 5.3.2018 and allowing for the 10 day Alcatel period we need to shorten the 30 day SQ stage by 2 days.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 226-470873
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/04/2018
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Innovate Services
Business Support Centre, Phoenix House, Pyrford Road
West Byfleet
KT14 6RA
UK
Telephone: +44 1932411110
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 272 506.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(MT Ref:211891).
VI.4) Procedures for review
VI.4.1) Review body
RM and C Consultants Limited
Suite 3 Corner House Offices, High Street
Cranbrook
TN17 3HE
UK
Telephone: +44 1580715531
Internet address(es)
URL: www.rmandcconsultants.co.uk
VI.5) Date of dispatch of this notice
07/05/2018