Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Dr Challoner's Grammar School
Chesham Road
Amersham
HP6 5HA
UK
Contact person: Sean Kennedy
Telephone: +44 1494787500
E-mail: skn@challoners.org
NUTS: UKJ1
Internet address(es)
Main address: www.rmandcconsultants.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dr Challoner's Grammar School Catering Tender
Reference number: Lower School RM&C 2017 580
II.1.2) Main CPV code
15894210
II.1.3) Type of contract
Services
II.1.4) Short description
DCGS reputation extends back to the early 17th century when the school began educating the boys of Amersham and the surrounding area. Now the school is widely recognised as 1 of the leading state grammar schools in the country, and is home to over 1300 students aged 11-18, including girls in the co-educational Sixth Form.
As an OFSTED “outstanding” school, DCGS converted to academy status in 2011 and is proud to be a National Teaching School. In 2016 the School became a SCITT (School Centred Initial Teacher Training) Centre. These functions enable the School to recruit and train the very best teachers both to DCGS and other local schools.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 436 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKJ1
Main site or place of performance:
Dr Challoner's Lower School.
II.2.4) Description of the procurement
Student Numbers: by year group.
Year 7: 180.
Year 8: 187.
Year 9: 186.
Year 10: 187.
Year 11: 184.
Total eligible for Free School Meals: 9.
Service Times Start / Finish.
Breakfast: 8.00.
Break (Year 11 Students Only — no service to any other year groups) 11:10-11:30 (always 20 minutes — start times may vary slightly in summer).
Lunch 12:30-13:30 — start times may vary slightly in the summer.
Pricing Price:
Free School Meal Charge Up to 2,50.
Staff Duty Meal Up to 2,50.
Current Turnover 437 000.
Current Contractor.
Alliance in Partnership.
The School also has a separate Sixth Form Centre which has a roll of 410 Students and currently has Café Africa as the incumbent service provider.
The contract for the Sixth Form is being advertised as a totally separate commercial contract and will be let as a separate lot.
However, bidding companies are welcome to tender for both service contracts; but as separate lots.
Both will have a 5-year tenure (3 years with an option for the school to extend for a further 2 years).
Only companies who are genuinely interested and have the ability to make significant capital investment to re furbish and re-equip the main kitchen in this valuable opportunity are asked to respond.
II.2.5) Award criteria
Quality criterion: Tender compliance
/ Weighting: 10
Quality criterion: Reference checks
/ Weighting: 10
Quality criterion: Service delivery
/ Weighting: 25
Quality criterion: Presentation
/ Weighting: 15
Cost criterion: Tender price
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 193-396225
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/04/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aspens Services Ltd
Suite 5, Offerton Barns Business Centre, Offerton Lane
Hindlip
WR3 8SX
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 436 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
For the Contractor to:
— work with the School to pursue inventive new ideas for the delivery of quality meals. Students must be able to “trust” the offer is value for money together with food being well balanced, fresh and nutritional. The offer should include all styles of menu including a wide range of vegetarian and international dishes,
— be able to review and produce condition reports at ITT stage on the existing kitchen heavy equipment and counter service areas and put forward immediate or long term plans for replacement or refurbishment of these areas,
— be able to fund the investment necessary for the replacement or refurbishment of the said areas. In return, the School is (subject to agreed break clauses and protection of the Contractor’s investment) offering a 3 year + 2 year optional extension contract tenure,
— be able to service and maintain all the heavy and light equipment during the contract tenure as well as paying the proportionate amount for utility costs to the School and the cost of the annual License Fee,
— ensure that all statutory obligations such as Health and Safety, Food Hygiene EHO Scores and School Safeguarding procedures are strictly adhered to,
— provide as and when and by event any additional catering requests; sometimes at short notice,
— effectively manage the cash income collection for the service, including debt management.
To enter into an agreement that rewards the Contractor for continual improvements in their financial and operational performance as well as passing on any financial benefits to the School over and above any agreed guarantees.
(MT Ref:211897).
VI.4) Procedures for review
VI.4.1) Review body
RM and C Consultants Limited
Suite 3 Corner House Offices, High Street
Cranbrook
TN17 3HE
UK
Telephone: +44 1580715531
Internet address(es)
URL: www.rmandcconsultants.co.uk
VI.5) Date of dispatch of this notice
07/05/2018