Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Cheshire East Borough Council
Westfields, Middlewich Road
Sandbach
CW11 1HZ
UK
Contact person: Ms Tracy Roberts
Telephone: +44 1270686973
E-mail: tracy.roberts@cheshireeast.gov.uk
NUTS: UKD62
Internet address(es)
Main address: http://www.cheshireeast.gov.uk/
Address of the buyer profile: http://www.cheshireeast.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
17 042 — Translation and Interpretation Services
Reference number: DN302654
II.1.2) Main CPV code
79530000
II.1.3) Type of contract
Services
II.1.4) Short description
Cheshire East Council intends to create a Framework Agreement and appoint a single Provider to deliver a fullymanaged translation, Interpretation and Transcription Service, plus a backup supplier.
This Framework Agreement will be open for use by all services within the Cheshire East Borough Council,The Mid Cheshire Hospitals NHS Foundation Trust, East Cheshire NHS Trust and all Cheshire East Borough.
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Council’s subsidiary and associated companies, including, but not limited to:
— Tatton Park Enterprises Ltd,
— EastCheshire Engine of the North,
— Ansa Environmental Services Ltd,
— Orbitas, Bereavement Services Ltd, and
— Everybody Sports and Recreational Trust Ltd (Trading as Everybody Ltd) and any other wholly or partly owned companies created by Cheshire East Borough Council after publication of the Contract Notice.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
880 000.00
GBP/ Highest offer:
1 400 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD62
II.2.4) Description of the procurement
Cheshire East Council are looking to setup a Framework Agreement for a single provider of Translation and Interpretation services. The Council will also seek a second alternative provider to use as a back up in the event that the main provider cannot fulfil a specific requirement.
The most frequent users of the services are the Child Protection Teams based in Crewe and Macclesfield. The locations for Face to Face interpretations are in resident’s homes, schools, hospitals and offices throughout the borough.
The service shall include provisions for:
— Face to Face Interpretation Services (Verbal).
— Face to Face Interpretation Services (Non-Verbal).
— Telephone Interpretation Services.
— Video Interpretation Services (Verbal).
— Video Interpretation Services (Non-Verbal).
— Document translation, including Braille, Large Print, Easy Read and Audio Transcriptions.
II.2.5) Award criteria
Quality criterion: Quality / weighting and pass/fail
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial period is 1.3.2018 to 29.2.2020 (with 2 x 12 month options to extend - therefore options maybe taken up for the period 1.3.2020 to 28.2.2022). The options will be exercised at the discretion of the Council.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 208-430498
Section V: Award of contract
Contract No: CON03566
Title: Main provider of Translation and Interpretation Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/02/2018
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Absolute Interpreting and Translations Ltd
Birmingham
UK
NUTS: UKG31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
10 000.00
GBP
/ Highest offer:
40 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Contract No: CON03566
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/02/2018
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Language Empire Limited
Rochdale
UK
NUTS: UKD37
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
880 000.00
GBP
/ Highest offer:
1 400 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period)and Regulation 91 (Enforcement of duties through the court) of the Public Contract Regulations 2015 (as amended).
Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to review and scrutinize the award decision before the contract is entered into.
VI.4.4) Service from which information about the review procedure may be obtained
The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
08/05/2018