Contract notice
Section I: Contracting
authority
I.1) Name and addresses
North Hertfordshire Homes Limited
Rowan House, Avenue one
Letchworth Garden City
SG6 2WW
UK
Contact person: Cleveland Gordon
Telephone: +44 1462474719
E-mail: cleveland.gordon@nhh.org.uk
NUTS: UKH2
Internet address(es)
Main address: https://www.nhh.org.uk/
Address of the buyer profile: www.nhh.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Letchworth-Garden-City:-Repair-and-maintenance-services-of-building-installations./GUCD796KDP
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com/tenders/UK-title/GUCD796KDP
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contracts for the internal refurbishment and external/environmental works
Reference number: 317263448
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
The authority wishes to appoint suitably qualified and experienced service providers to enter into framework agreements for internal refurbishment and external /environmental works to residential housing and flatted blocks owned by the authority, comprising:
Lot 1 — internal refurbishment programme,
Lot 2 — external and environmental works programme.
II.1.5) Estimated total value
Value excluding VAT:
13 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
II.2) Description
Lot No: one
II.2.1) Title
Framework Agreements for internal refurbishment to residential housing and flatted blocks
II.2.2) Additional CPV code(s)
45421151
39141000
39141100
39141200
39141300
39141400
45211310
39144000
45310000
45311000
45315300
50116100
50710000
71334000
45315100
II.2.3) Place of performance
NUTS code:
UKH2
Main site or place of performance:
Bedfordshire and Hertfordshire
II.2.4) Description of the procurement
The authority is a housing association based in Hertfordshire and Bedfordshire which owns and controls approximately 10 000 residential properties including leaseholders.
The authority wishes to appoint suitable qualified and experienced service providers to deliver an internal refurbishment programme to residential housing and flatted blocks owned by the authority (the “Programme”).
Lot 1 — internal refurbishment programme which shall comprise the following Tasks:
a— replacement of kitchens,
b— replacement of bathrooms,
c— provision for electrical upgrades.
The authority intends to enter into a framework agreement with the successful tenderer for each lot. The framework agreement for each lot will be for a period of 4 years, but individual contracts awarded under the framework agreement may extend beyond the 4 years term contracts for specific projects or packages of work will be awarded under a bespoke form of TPC2005 term partnering contract, the terms of which will be set out in the framework agreement. The authority anticipates awarding contracts on an annual or project specific basis, subject to satisfactory performance by the service providers for the relevant lots.
The authority now invites expressions of interest from suitably qualified and experienced service providers. Each tenderer will only be allowed to bid for 1 lot. The procurement will be run as an open procedure exercise. Tenderers will be required to submit:
1) suitability questions to assess their past experience, financial robustness and technical ability to determine whether they are suitable for this contract, and
2) their responses to a tender document setting out their method statements and tendered prices for undertaking the relevant services for the particular lot.
Tenderers are required to submit responses for both parts together. The authority and their advisers will review and assess the responses to the suitability questions. Tenderers who pass the evaluation criteria and minimum standards in relation to the suitability questions (as set out in the procurement documents) will have their tender responses evaluated. The authority intends to award contracts to the tenderers which submit the most economically advantageous tender for each lot, in accordance with the award criteria set out in the procurement documents.
Detailed descriptions of the services required for each lot are set out in the tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers shall comply with requirements of the state and professional or trade registers.
Tenderers shall be licensed /members of a relevant organisation(s) where required by law.
The authority wishes to support people who are in unemployment and SME’s to ensure that there is specific capacity to deliver the service it requires and promotes sustainability through its procurement.
Lot No: Two
II.2.1) Title
Framework agreements for external /environmental works to residential housing and flatted blocks
II.2.2) Additional CPV code(s)
44221000
44221200
45421100
90915000
44112400
44112500
44112410
44112420
44112430
45260000
45261000
45261100
45261200
45261211
45261212
45261214
45261300
45261900
45211320
45262900
45262620
45261410
45223200
45223500
45400000
44212381
45320000
34928200
35111500
45262660
II.2.3) Place of performance
NUTS code:
UKH2
Main site or place of performance:
Bedfordshire and Hertfordshire
II.2.4) Description of the procurement
The authority is a housing association based in Hertfordshire and Bedfordshire which owns and controls approximately 10 000 residential properties including leaseholders.
The authority wishes to appoint suitable qualified and experienced service provider to deliver an external/environmental works programme to residential housing and flatted blocks owned by the Authority (the “Programme”).
Lot 2 — External and environmental works programme which shall comprise replacement of the following items.
— front, back or side doors,
— windows and doors including communal areas,
— chimneys,
— communal doors,
— fascias, soffits and bargeboards,
— flat roof replacement,
— pitched roof replacement,
— roof covering replacement,
— porches,
— balconies,
— rainwater goods,
— retaining walls,
— roof insulation,
— structural work such as concrete repairs,
— wall finish work such as repairs to fair faced brick, non-traditional, pointing, pebble dashing, plastic cladding, render, stone, tile hung, weather board,
— wall insulation,
— window replacement,
— fences and boundary walls,
— paving,
— fire safety works,
— asbestos survey and removal.
The authority intends to enter into a framework agreement with the successful tenderer for each lot. The framework agreement for each lot will be for a period of 4 years, but individual contracts awarded under the framework agreement may extend beyond the 4 years term contracts for specific projects or packages of work will be awarded under a bespoke form of TPC2005 term partnering contract, the terms of which will be set out in the framework agreement. The authority anticipates awarding contracts on an annual or project specific basis, subject to satisfactory performance by the service providers for the relevant lots.
The authority now invites expressions of interest from suitably qualified and experienced service providers. Each tenderer will only be allowed to bid for 1 lot. The procurement will be run as an open procedure exercise. Tenderers will be required to submit:
1) suitability questions to assess their past experience, financial robustness and technical ability to determine whether they are suitable for this contract, and
2) their responses to a tender document setting out their method statements and tendered prices for undertaking the relevant services for the particular lot.
Tenderers are required to submit responses for both parts together. The authority and their advisers will review and assess the responses to the suitability questions. Tenderers who pass the evaluation criteria and minimum standards in relation to the suitability questions (as set out in the procurement documents) will have their tender responses evaluated. The authority intends to award contracts to the tenderers which submit the most economically advantageous tender for each lot, in accordance with the award criteria set out in the procurement documents.
Detailed descriptions of the services required for each lot are set out in the tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tenderers shall comply with requirements of the state and professional or trade registers.
Tenderers shall be licensed /members of a relevant organisation(s) where required by law.
The authority wishes to support people who are in unemployment and SME’s to ensure that there is specific capacity to deliver the service it requires and promotes sustainability through its procurement.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers will be required to complete a series of suitability questions to assess past experience, financial robustness and technical ability consistent with the requirements of the he public contracts Regulations 2015. Details of the suitability questions will be set out in the procurement documents. In particular, all tenderers will be required to provide:
1) a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this contract notice,
2) statements of accounts or extracts from those accounts relating to their business.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The selected service providers for each lot and their respective supply chains will be required to actively participate in the achievement of social and /or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and environmental considerations as allowed within Regulations 67 and 70 of the public contracts Regulations 2015.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/06/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/06/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right not to award any contract pursuant to this procurement exercise and /or to abandon this procurement exercise at any time and /or to award a contract for part of the programme at its sole discretion. The authority shall have no liability whatsoever to any tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any tenderer before signature of any contract with the authority shall be incurred entirely at that tenderer's risk.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Letchworth-Garden-City:-Repair-and-maintenance-services-of-building-installations./GUCD796KDP
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/GUCD796KDP
GO Reference: GO-201858-PRO-12383748.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England & Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
The High Court of England & Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
The authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the public contracts regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
08/05/2018