Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cherwell District Council
Bodicote House
Banbury
OX15 4AA
UK
Contact person: Procurement
E-mail: ProcurementEnquiries@Cherwell-DC.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
I.1) Name and addresses
South Northamptonshire Council
The Forum
Towcester
NN12 6AD
UK
E-mail: cael.sendell-price@cherwellandsouthnorthants.gov.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Consultancy Services Framework
Reference number: Cherwell and South Northants Councils - 00000062
II.1.2) Main CPV code
79400000
II.1.3) Type of contract
Services
II.1.4) Short description
The requirement of the Authorities is to establish a consultancy framework agreement in which is can call off the skills and resourced of external consultants when the need arises. The Authorities may use this framework agreement where there may be areas of uncertainty or where the Authorities lack the internal capability or capacity to provide this type of resource. The use of consultancy advice and resource will be mainly for the commissioning of internal projects to ensure effective service delivery of the Authorities’ Transformation Programme. The Authorities have undertaken a substantial amount of transformation related projects in a range of different service areas. This framework agreement will provide support in the following 3 key areas and will be divided into Lots:
Lot 1: Information Technology.
Lot 2: Human Resources.
Lot 3: Business Improvement and Change Management.
II.1.5) Estimated total value
Value excluding VAT:
70 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Information Technology
II.2.2) Additional CPV code(s)
72000000
72227000
73220000
72100000
72200000
72266000
72220000
72221000
72246000
72226000
72224000
72140000
72600000
72228000
II.2.3) Place of performance
NUTS code:
UKJ14
UKF24
Main site or place of performance:
II.2.4) Description of the procurement
— Provide ICT leadership in the form of strategic and operational ICT advice and development of the internal ICT function.
— Provide advice on any changes, updates or impacts in the ICT market, including any future updated on legislative changes in the ICT industry.
— Development and refresh of the ICT Strategic vision and future plan.
— Provision of gateway reviews for strategies, programmes and projects.
— Analysis of current systems and solution shaping to provide a detailed options appraisal.
— Analysis and ability to shape the ICT business architecture of the Authorities.
— Development of viability studies for potential systems.
— Technical analysis of systems and processes.
— Economic Benchmarking of systems on the market.
— Analysis of the Costs and Benefits of different ICT systems and solutions.
— Recommendation of preferred solution.
— Building and drafting requirements specification for procurement exercises.
— Provide technical expertise to support ongoing ICT projects.
— ICT project management and support including business analyst resource and specialist project managers.
— Support the ability of Cherwell — South Northamptonshire to sell services to third parties including other public sector bodies, private organisations and those in the third sector.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Human Resource Consultancy
II.2.2) Additional CPV code(s)
79414000
72266000
48931000
72246000
48930000
72224000
80500000
79400000
II.2.3) Place of performance
NUTS code:
UKJ14
UKF24
Main site or place of performance:
II.2.4) Description of the procurement
— Provide HR leadership support and advice for the Authorities.
— Advising on the staffing recruitment policy and strategy.
— Organisational development and training.
— Leader and provide project support on HR driven projects and programmes.
— Provide Performance management.
— Employee counselling services.
— Leading on the employment issues.
— Lead and support organisation change redesign.
— Providing advice on organisational conformation with applicable HR related updated to legislation and national policy.
— Creating employee training and organisational development programmes.
— Provide the Authorities with HR related tools, equipment and materials.
— Developing and implementing health and safety policies.
— Provide and develop HR software and ongoing support for the Authorities. (Organisational development, training, management software, Competency systems. etc).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Business Improvement and Change Management
II.2.2) Additional CPV code(s)
72221000
73210000
79418000
79410000
79411100
72224000
80500000
79400000
79411000
II.2.3) Place of performance
NUTS code:
UKJ14
UKF24
Main site or place of performance:
II.2.4) Description of the procurement
— Provide specialist business process improvement expertise including LEAN Six Sigma.
— Delivery of LEAN Six Sigma projects.
— Delivery of LEAN Six Sigma training.
— Change Management expertise and support.
— Programme Management expertise and support.
— Project Management expertise and Support.
— Lead and/or support a variety of Transformation and business improvement projects.
— Provide and develop materials and resources to support the Transformation Programme.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See published criteria.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
Justification for any framework agreement duration exceeding 4 years: 4 years only
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/06/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
08/06/2018
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Authorities reserve the right to require the service provider to provide all or any part of these services to Contracting Authorities named or described below:
All district, county and unitary authorities in Oxfordshire and Northamptonshire, including current and future reiterations of. Contracting Authorities within the scope of this procurement also include the following:
— Any corporation established, or a group of individuals appointed to act together, for the specific purpose of meeting needs in the general interest, not having an industrial or commercial characters, and: a. financed wholly or mainly by another Contracting Authority listed in this this Specification; b. subject to management supervision by another Contracting Authority listed in this Specification; c. more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, are appointed by another Contracting Authority listed in this Specification; or d. an association of, or formed by one or more of, the Contracting Authorities listed in this Specification.
— The current list of Companies includes, but is not limited to:
a) A Services Teckal Company;
b) A Trading Company;
c) A Housing and Regeneration Company;
d) Graven Hill Village Development Company Ltd, Graven Hill Village Holding Company Ltd, Crown House Banbury Ltd, CSN Resources Ltd, CSN Associates Ltd.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
08/05/2018