II.2.2) Additional CPV code(s)
72260000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
The company is headquartered at the Maritime Centre, Port of Liverpool, Liverpool L21 1LA. It has sites across the UK, Ireland and the Netherlands that are affected by this procurement.
II.2.4) Description of the procurement
The generic bidder login to download the tender documentation (portal.peelports.co.uk) is:
Username: Tenderers.
Password: Tenderers!
For access to the submission portal “Smartsource”, Suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.
This opportunity is for procurement of a new ERP system to replace legacy systems currently in use by Peel Ports, to help modernise its business systems landscape and support the streamlining and transformation of business processes in the organisation. Scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands.
Project scope is focused on supporting Peel Ports’ ports and marine operations in the UK, Ireland and Netherlands. Functional scope includes the following areas:
— core financials,
— treasury management,
— budgeting and forecasting,
— customer pricing and contract management,
— integration of service management and billing,
— sales invoicing and credit control,
— purchasing,
— expense management,
— project management (including capex approval),
— enterprise asset management (EAM),
— inventory management and stock requisitioning,
— estate management (i.e. property and lease management for real estate),
— HR,
— payroll processing,
— document management,
— data warehousing, reporting and business intelligence (BI).
The contract value will vary dependent on the results of the competitive dialogue process (e.g. finalising scope, hosting method etc.) but is estimated for the initial term as follows: between 8 000 000 GBP and 10 500 000 GBP spend over 10 years, including services and upfront and ongoing software costs (maintenance or subscription).
For further information please refer to the tender documentation, available at the address shown in this Notice.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
15 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term is expected to be for 10-years and thereafter rolling (excluding the integration contract which will be linked to completion), subject to termination provisions (see tender documentation for details). The forecast contract value for the initial term is expected to be between 8 000 000 GBP and 10 500 000 GBP with annual recurring costs thereafter between 300 000 GBP and 1 000 000 GBP.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The Competitive Dialogue procedure will engage with participants to inform the technical specifications and implementation approach, and potentially to refine scope for the end solution. This includes:
— refinements of the functional scope and feasibility of delivering this within a single system,
— the technical complexity of integrating with various other Peel Ports systems,
— the most practical and cost-effective phasing options, and
— the most suitable hosting option (e.g. SaaS, hosted, on premises, etc.) to optimally balance Peel Port’s technical preferences, business risk and cost-of-ownership.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The generic bidder log-in to download the tender documentation (portal.peelports.co.uk) is:
Username: Tenderers.
Password: Tenderers!
For access to the submission portal “Smartsource”, suppliers should request access by emailing: peelportstender@lumeniaconsulting.com with their name and bid email address.