Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Caledonia Housing Association
5 South St. John's Place
Perth
PH1 5SU
UK
Telephone: +44 8006781228
E-mail: gavin.high@caledoniaha.co.uk
NUTS: UKM5
Internet address(es)
Main address: www.caledoniaha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17204
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Legal Services Framework
Reference number: CAL/GH/LEGAL/001
II.1.2) Main CPV code
79110000
II.1.3) Type of contract
Services
II.1.4) Short description
Legal services framework agreement for registered social landlord encompassing incorporated HA'S.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
860 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
General Legal, Contractual & Procurement
II.2.2) Additional CPV code(s)
79112000
79140000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Perth.
II.2.4) Description of the procurement
The provision of general legal advice relating to services provided by registered social landlords but not covered within the specialist lots.
Work and advice related to procurement and contractual issues.
II.2.5) Award criteria
Quality criterion: Outline your approach to management
/ Weighting: 25
Quality criterion: Proposed team
/ Weighting: 30
Quality criterion: Continuity of service
/ Weighting: 10
Quality criterion: Approach to cost management
/ Weighting: 10
Quality criterion: Added value
/ Weighting: 15
Quality criterion: Community benefits
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Conveyancing and related Issues
II.2.2) Additional CPV code(s)
79110000
79140000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Perth
II.2.4) Description of the procurement
Conveyancing work and advice in dealing with related issues.
Transfer of new build housing developments to other housing providers.
Sale of properties through LIFT & MMR and other relevant Scheme.
Agreements relevant to disposals.
II.2.5) Award criteria
Quality criterion: Approach to management
/ Weighting: 25
Quality criterion: Proposed team
/ Weighting: 30
Quality criterion: Continuity of service
/ Weighting: 10
Quality criterion: Approach to cost management
/ Weighting: 10
Quality criterion: Added value
/ Weighting: 15
Quality criterion: Community benefits
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Employment Law
II.2.2) Additional CPV code(s)
79110000
79140000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Perth
II.2.4) Description of the procurement
Advice re compliance of employment policies and practices, TUPE; Dispute resolution; Grievance and disciplinary issues, pensions, and settlement agreements, case law and good practice.
Work relating to Employment Tribunals and Employment Appeals Tribunals.
II.2.5) Award criteria
Quality criterion: Approach to management
/ Weighting: 25
Quality criterion: Proposed team
/ Weighting: 30
Quality criterion: Continuity of service
/ Weighting: 10
Quality criterion: Approach to cost management
/ Weighting: 10
Quality criterion: Added value
/ Weighting: 15
Quality criterion: Community benefits
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Finance Management and Governance Issues
II.2.2) Additional CPV code(s)
79110000
79140000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Perth
II.2.4) Description of the procurement
Advice relating to Governance issues, including changes in status, structure, legislation and guidance notes.
Subsidiary advice on group structure and company legislation.
Advice on related matters and issues, including alternative funding /finance.
Production and assistance with regards to financial legal paperwork for large loans with lenders and with regards to financial legal paperwork to re-finance loans with lenders.
Standard security work.
II.2.5) Award criteria
Quality criterion: Approach to management
/ Weighting: 25
Quality criterion: Proposed team
/ Weighting: 30
Quality criterion: Continuity of service
/ Weighting: 10
Quality criterion: Approach to cost management
/ Weighting: 10
Quality criterion: Added value
/ Weighting: 15
Quality criterion: Community benefits
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Housing & Estate Management
II.2.2) Additional CPV code(s)
79110000
79140000
II.2.3) Place of performance
NUTS code:
UKM77
Main site or place of performance:
Perth
II.2.4) Description of the procurement
Advice and work on related matters, including breach of tenancy, legal access to properties, housing management policies, alternative tenures /models.
Advice on complaints management involving bodies such as SPSO, HOHP, PRHP etc.
Court work, including raising court actions for tenancy breach and defending actions raised against Caledonia or Caledonia employees.
Income recovery (inc. both current and former tenant rent arrears, recharges and any other debt owed to the Association).
Court work, including raising court actions for tenancy breach and defending actions raised against Caledonia or Caledonia employees.
Guidance on the legislation on the private rented sector.
Pursuing court actions raised by the association against third parties.
Preparation of leases /management agreements.
Factoring.
Delivery of notices and other legal documents.
Management of Sheriff Officers (as required).
II.2.5) Award criteria
Quality criterion: Approach to management
/ Weighting: 25
Quality criterion: Proposed team
/ Weighting: 30
Quality criterion: Continuity of service
/ Weighting: 10
Quality criterion: Approach to cost management
/ Weighting: 10
Quality criterion: Added value
/ Weighting: 15
Quality criterion: Community benefits
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 194-398457
Section V: Award of contract
Lot No: 1
Title: General Legal, Contractual & Procurement
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Harper Macleod LLP
The Ca'd'oro, 45 Gordon Street
Glasgow
G1 3PE
UK
Telephone: +44 1412279369
NUTS: UKM82
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Thorntons Law LLP
Whitehall House, 33 Yeaman Shore
Dundee
DD1 4BJ
UK
Telephone: +44 1382229111
Fax: +44 1382202288
NUTS: UKM71
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Conveyancing and related Issues
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Harper Macleod LLP
The Ca'd'oro, 45 Gordon Street
Glasgow
G1 3PE
UK
Telephone: +44 1412279369
NUTS: UKM82
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Thorntons Law LLP
Whitehall House, 33 Yeaman Shore
Dundee
DD1 4BJ
UK
Telephone: +44 1382229111
Fax: +44 1382202288
NUTS: UKM71
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 80 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Employment Law
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/04/2018
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Thorntons Law LLP
Whitehall House, 33 Yeaman Shore
Dundee
DD1 4BJ
UK
Telephone: +44 1382229111
Fax: +44 1382202288
NUTS: UKM71
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Brodies
15 Atholl Crescent
Edinburgh
EH3 8HA
UK
Telephone: +44 1316560064
NUTS: UKM75
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 80 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Finance Management and Governance Issues
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/04/2018
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Harper Macleod LLP
The Ca'd'oro, 45 Gordon Street
Glasgow
G1 3PE
UK
Telephone: +44 1412279369
NUTS: UKM82
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
TC Young Solicitors
7 West George Street
Glasgow
G2 1BA
UK
Telephone: +44 1412252553
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 160 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Housing & Estate Management
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/04/2018
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Harper Macleod LLP
The Ca'd'oro, 45 Gordon Street
Glasgow
G1 3PE
UK
Telephone: +44 1412279369
NUTS: UKM82
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
TC Young Solicitors
7 West George Street
Glasgow
G2 1BA
UK
Telephone: +44 1412252553
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 340 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:541196)
VI.4) Procedures for review
VI.4.1) Review body
Caledonia Housing Association
5 South St. John's Place
Perth
PH1 5SU
UK
Telephone: +44 8006781228
Internet address(es)
URL: www.caledoniaha.co.uk
VI.5) Date of dispatch of this notice
08/05/2018