Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Kent
Kent Police HQ
Maidstone
ME15 9BZ
UK
E-mail: procurement.services@kent.pnn.police.uk
NUTS: UKJ4
Internet address(es)
Main address: www.kent.police.uk
Address of the buyer profile: https://kentpolice-essexpolice.bravosolution.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://kentpolice-essexpolice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://kentpolice-essexpolice.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
European institution/agency or international organisation
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Water Monitoring, Testing and TMVs — Planned Maintenance Agreement
Reference number: Project: 17399
II.1.2) Main CPV code
45232430
II.1.3) Type of contract
Services
II.1.4) Short description
Services required are to provide inspection, testing, servicing and reactive maintenance for the following equipment at properties within the Kent Police and Essex Police Districts:
— thermostatic mixing valve maintenance,
— cold water storage tank maintenance,
— water quality control scheme,
— risk assessments, audits and records,
— flushing of little used outlets,
— temperature recording of TMVs, sentinel taps and calorifiers,
— responsible person training.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1 and 2 to be awarded individual or as a Multi-Lot with Discount.
II.2) Description
Lot No: Lot 1 - Kent
II.2.1) Title
Water Monitoring. Testing and TMVs for Kent Police
II.2.2) Additional CPV code(s)
24962000
38910000
45232430
50324200
50510000
50513000
71315000
71315210
71315300
71317000
71317210
71355000
71700000
71800000
79212000
79417000
90711100
90730000
90733100
90733400
90733700
90733900
90740000
90921000
II.2.3) Place of performance
NUTS code:
UKJ4
Main site or place of performance:
Kent Police District.
II.2.4) Description of the procurement
The Contractor is required to provide inspection, testing, servicing and reactive maintenance for the following equipment:
— thermostatic mixing valve maintenance,
— cold water storage tank maintenance,
— water quality control scheme,
— risk assessments, audits and records,
— flushing of little used outlets,
— temperature recording of TMVs, sentinel taps and calorifiers,
— responsible person training.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 extensions of 12 months each to be awarded at the discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2 - Essex
II.2.1) Title
Water Monitoring, Testing and TMVs for Essex Police
II.2.2) Additional CPV code(s)
24962000
38910000
45232430
50324200
50510000
50513000
71315000
71315210
71315300
71317000
71317210
71355000
71700000
71800000
79212000
79417000
90711100
90730000
90733100
90733400
90733700
90733900
90740000
90921000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex Police District.
II.2.4) Description of the procurement
The Contractor is required to provide inspection, testing, servicing and reactive maintenance for the following equipment:
— thermostatic mixing valve maintenance,
— cold water storage tank maintenance,
— water quality control scheme,
— risk assessments, audits and records,
— flushing of little used outlets,
— temperature recording of TMVs, sentinel taps and calorifiers,
— responsible person training.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 extension periods each of 12 months to be awarded at the discretion of the Authority.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
NEC3 Termed Service Contract April 2013.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Selection criteria as stated within the procurement documents.
Minimum level(s) of standards required:
Selection criteria as stated within the procurement documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Selection criteria as stated within the procurement documents.
Minimum level(s) of standards required:
Selection criteria as stated within the procurement documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/05/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
26/06/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
11/05/2018