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II.1.1) Title
FM Services Contract
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract is being issued by Camden and Islington NHS Foundation Trust (C and I) in compliance with Public Contracts Regulations 2015.
C and I will operate a procurement process following the Open Procedure.
The contract (or contracts for different lots) will be awarded to the successful supplier or suppliers on a fixed term basis of 5 years with the option to extend for two 12 month periods, subject to provisions for earlier termination as set out in the draft contract.
The contract is for the delivery of Hard FM maintenance to mechanical, electrical and security services and building fabric and the provision of soft services including catering, cleaning, security, portering including transport, waste management, linen and laundry, pest control and utility management.
Tendering is by lots with the most advantageous combination of lots being sought.
II.1.5) Estimated total value
Value excluding VAT:
46 970 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots will be combined in any permutation however lots 3 to 11 will be combined to go to a maximum of two suppliers. Bids for only one lot of lots 3 to 11 will not be accepted.
Lot No: 1
II.2.1) Title
Hard FM
II.2.2) Additional CPV code(s)
50700000
50710000
50610000
II.2.3) Place of performance
NUTS code:
UKI31
UKI43
Main site or place of performance:
As set out in the tender documents.
II.2.4) Description of the procurement
Planned and reactive maintenance to mechanical and electrical services and to internal and external building fabric.
Services include but are not limited to; Hot and Cold water, above ground drainage, steam boilers, heating and chilled water installations, ventilation and air conditioning, LV distribution, lighting and emergency lighting, Data networks, CCTV systems, Access control, Intruder detection and alarm, fire detection and alarm, generators, BMS and UPS. All internal and external building fabric to be maintained and kept in good functional and decorative order.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
13 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extensions at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Catering
II.2.2) Additional CPV code(s)
50883000
55500000
15894220
90910000
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
As set out in tender documents.
II.2.4) Description of the procurement
— to provide meals for hospital patients and residents,
— to provide retail food and beverages to staff and visitors,
— to provide hospitality and function catering,
— to carry out maintenance of catering equipment,
— to carry out cleaning of kitchen, servery and restaurant areas.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
8 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extension at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Cleaning
II.2.2) Additional CPV code(s)
90910000
90911300
II.2.3) Place of performance
NUTS code:
UKI31
UKI43
Main site or place of performance:
As set out in tender documents.
II.2.4) Description of the procurement
Routine and reactive cleaning services.
Window cleaning.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
16 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extension at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Security
II.2.2) Additional CPV code(s)
79710000
II.2.3) Place of performance
NUTS code:
UKI31
Main site or place of performance:
As set out in tender documents.
II.2.4) Description of the procurement
To provide a full range of security services including guarding, patrols, monitoring of cctv, alarms and access control, management of key holders, and pin-point alarms, issue of access fobs and passes, car park management.
24/7 attendance required at St Pancras Hospital and Highgate Mental Health Hospital
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extensions at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Waste Management
II.2.2) Additional CPV code(s)
90524100
90524200
90524400
90500000
90513000
II.2.3) Place of performance
NUTS code:
UKI31
UKI43
Main site or place of performance:
As set out in tender documents.
II.2.4) Description of the procurement
Collection and removal of all waste including, domestic, food, recyclable and clinical.
Service is to include provision of bags, sanitary bins etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extension at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Portering
II.2.2) Additional CPV code(s)
98341120
64122000
II.2.3) Place of performance
NUTS code:
UKI31
UKI43
Main site or place of performance:
As set out in tender documents.
II.2.4) Description of the procurement
Scope to include delivery of patient food to wards, movement of pathology items between premises, delivery of emergency linen, collection of waste to central points, movement of goods within facilities, postal and postroom services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extension at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Pest Control
II.2.2) Additional CPV code(s)
90922000
II.2.3) Place of performance
NUTS code:
UKI31
UKI43
Main site or place of performance:
As set out in tender documents.
II.2.4) Description of the procurement
Provision of a comprehensive pest control and management service including routine control and emergency call outs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
185 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extension at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Grounds and Gardens
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKI31
UKI43
Main site or place of performance:
As set out in tender documents.
II.2.4) Description of the procurement
Grounds maintenance service to provide safe and tidy environment and enhance brand image to include planned and reactive services for horticulture (including trees, shrubs, hedges, lawns and flower beds)and maintenance of external structures.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
510 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extension at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Laundry and Linen
II.2.2) Additional CPV code(s)
39518000
98311200
98310000
II.2.3) Place of performance
NUTS code:
UKI31
UKI43
Main site or place of performance:
As set out in tender documents.
II.2.4) Description of the procurement
Provision of clean and replacement linen including collection and delivery of hospital linen to include bed linen, nightwear and curtains.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
990 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extension at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Utilities
II.2.2) Additional CPV code(s)
71314200
II.2.3) Place of performance
NUTS code:
UKI31
UKI43
Main site or place of performance:
As tender documents.
II.2.4) Description of the procurement
To provide utility management service including up to date reports of usage, budgeting, a proactive approach to energy saving, providing information for cross charging, assistance with procurement and billing.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
185 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
2 12 month extension at the option of C and I.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
In the event that there is a substantive challenge to the procurement, and such a challenge is confined to a single lot, C&I reserves the right (to the extent that it is lawful to do so) to conclude a contract or contracts with the successful bidder or bidders in respect of the lot(s) that have not been challenged.
The Trust currently has a property portfolio of around 57 000 m2, located across some 30 sites in the London Boroughs of Camden and Islington. The Trust’s property portfolio is predominantly freehold, representing 50 % of the sites and 80 % of the accommodation. St Pancras Hospital represents 43 % of the Trust’s entire portfolio.
In its Estates Strategy, the Trust has adopted the following long term objectives:
a. To commence the redevelopment of St Pancras Hospital as the centre piece of the Trust’s operations and service provision. This represents a fundamental once in a corporate lifetime opportunity for the Trust to best achieve its strategic objectives;
b. Continued consolidation of the Community Estate in order to provide local services more efficiently from a smaller number of more efficient buildings; and
c. To align estates requirements to the Trust’s Clinical Strategy.
https://www.candi.nhs.uk/about-us/plans-redevelop-our-facilities/three-redevelopment-options
The Trust’s plans in this respect are currently out Outline Business Case stage and awaiting approval. Subsequently, a Full Business Case will need to be prepared and approved and of course subject to planning and other appropriate consents.
These proposals are likely to have an effect on the amount of accommodation and or range of services required under the FM contract as the redevelopment of St Pancras Hospital and broader implementation of estates strategy takes place. This is likely to occur, or at least commence within the time frame of this contract. To the extent that it does, then the scope of the contract and/or the nature and/or extent of the estate to which the contract relates may be subject to modification. In such circumstances, the expected value of the contract may also change in order to reflect or to take into account any such matters. Because the Trust’s plans are still in development and subject to approvals there remains uncertainty over the timing of these events. At the current time, it is anticipated that staged vacation of St Pancras Hospital could commence in Q2 2022. This remains subject to on-going consultation with regulators, successful appointment of a development partner and prior enabling works and accommodation changes to facilitate decant and relocation of services.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=211700.
(MT Ref:211700).