Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Department of Agriculture, Environment Rural Affairs
Room 516, Dundonald House, Upper Newtownards Road
Belfast
BT4 3SB
UK
E-mail: martin.hall@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DAERA Management and Delivery of the Agri — Food Co-operation Scheme (AFCS)
II.1.2) Main CPV code
79000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Department of agriculture, environment and rural affairs, DAERA, (hereafter referred to as the Department) requires an external contractor (hereafter referred to as the Contractor) to support the Department with the delivery of the Agri-food Co-operation Scheme (AFCS) (hereafter referred to as the Scheme). The contract will be for a maximum period of 6 years. The indicative budget for the full Scheme, inclusive of support (grant aid) to co-operative initiatives, is in the region of 2 000 000 GBP. The Contractor will be required to develop and deliver the Scheme on behalf of the Department and must be able to demonstrate its ability to carry out all the functions, detailed in the specification of requirements.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 430 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79400000
79410000
79412000
77000000
77100000
77110000
79420000
79421000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Department of Agriculture, Environment and Rural Affairs, DAERA, (hereafter referred to as the Department) requires an external contractor (hereafter referred to as the Contractor) to support the Department with the delivery of the Agri-food Co-operation Scheme (AFCS) (hereafter referred to as the Scheme). The contract will be for a maximum period of 6 years. The indicative budget for the full Scheme, inclusive of support (grant aid) to co-operative initiatives, is in the region of 2 000 000 GBP. The Contractor will be required to develop and deliver the Scheme on behalf of the Department and must be able to demonstrate its ability to carry out all the functions, detailed in the specification of requirements.
II.2.5) Award criteria
Quality criterion: AC1 Scheme manager qualifications
/ Weighting: 0
Quality criterion: AC2 Scheme manager experience
/ Weighting: 10
Quality criterion: AC3 Resource allocation
/ Weighting: 10
Quality criterion: AC4 Marketing, promotion and public relations
/ Weighting: 7.5
Quality criterion: AC5 Delivery methodology
/ Weighting: 10
Quality criterion: AC6 Contract and account management
/ Weighting: 10
Quality criterion: AC7 Contingency arrangements
/ Weighting: 2.5
Cost criterion: Total contract cost
/ Weighting: 50
II.2.11) Information about options
Options:
Yes
Description of options:
This Contract is for a duration of 3 years. The Client may at any time before the completion of the Contract period invite the Contractor to agree to extend for 2 further periods up to and including 24 months and 12 months respectively, commencing from the termination date of the original Contract Period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
European Agricultural Fund for Rural Development (EAFRD)
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 246-515123
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/05/2018
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Countryside services Ltd
97 Moy Road
Dungannon
BT71 7DX
UK
Telephone: +44 2887789770
E-mail: andrew.kerr@countrysideservices.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 430 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contractor’s performance on this Contract will be managed as per specification and regularly monitored see Procurement Guidance Note 01/12 Contract Management. https://www.finance-ni.gov.uk/sites/default/files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of written warning and Notice of unsatisfactory performance and this Contract may be terminated. The issue of a Notice of written warning and Notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of procurement expertise on behalf of bodies covered by the Northern Ireland procurement policy for a period of up to three years from the date of issue of the Notice.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. Notification was provided with full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
VI.5) Date of dispatch of this notice
16/05/2018