Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cunninghame Housing Association
Quayside Offices, Marina Quay, Dock Road
Ardrossan
G1 5PE
UK
Telephone: +44 1294468360
E-mail: chal@brownandwallace.co.uk
NUTS: UKM
Internet address(es)
Main address: www.cunninghame-housing.org/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from another address:
Brown + Wallace
22 James Morrison Street
Glasgow
G1 5PE
UK
E-mail: chal@brownandwallace.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.brownandwallace.co.uk/
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cunninghame Housing Association Ltd Reactive Maintenance Contract 2018-2021
II.1.2) Main CPV code
50800000
II.1.3) Type of contract
Services
II.1.4) Short description
Multi-trade reactive maintenance and void repairs contract.
II.1.5) Estimated total value
Value excluding VAT:
1 650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKM93
UKM92
Main site or place of performance:
North and East Ayrshire, Dumfries and Galloway
II.2.4) Description of the procurement
The contract is for responsive repairs and voids contract to properties owned / managed by Cunninghame Housing Association Limited (CHAL). The estimated annual value of the contract is approximately 550,000 GBP excluding VAT per annum.
The contract will initially run for a period of 3 years with the option for renewal, at the sole discretion of CHAL, for an extension of up to a further 2 years, subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contract is therefore 5 years.
CHAL’s currently owns and manages approximately 2 455 domestic properties in various towns in Ayrshire. These numbers will increase in line with CHAL’s development programme with up to 800 additional units during the life of the contract with a number of these additional properties being located in the Dumfries and Galloway district of South-West Scotland.
The services required by this contract, can include but are not restricted to the general reactive maintenance to all of CHAL’s properties. Repairs are both internal and communal. It is intended that all general building trades reactive repair work will be placed with the successful contractor during the period of the contract. Void re-let works are included in the scope of the contract but the associations adaptations and planned maintenance programme is not included. In addition the following works are not included in the scope of the contract and will be carried out by specialist contractors:
— lifts,
— Warden Call systems,
— CCTV,
— Fire detection and prevention systems,
— intruder alarms,
— door entry systems,
— composite flooring,
— gas heating maintenance and repair,
— garden maintenance.
The successful contractor will be expected to work with and support these specialist contractors when necessary.
The successful contractor will be required to ensure that their organisational structure, labour and plant resources enable them to perform the contract, including meeting the minimum target response times for all repairs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 650 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The buyer may, entirely at their discretion, extend the contract for 2 further periods of 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
This is a “Restricted Procedure” and only the candidates with the 6 highest scoring ESPD's will be issued with an ITT.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
TUPE may apply to this contract and further information on this will be provided at ITT stage.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Selection criteria as stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the tender documentation for all relevant information on contract performance conditions.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/06/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
05/07/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The purpose of the ESPD is to assist the selection board in assessing the skills and experience and the financial standing of the applicants and their capacity to meet the requirements of the contract. The scores awarded will be used and relied upon as the basis of selecting 6 applicants for the purposes of issuing an ITT.
The completed ESPD should be returned by electronic means via the PCS postbox.
The ESPD and all appendices should be contained in an electronic file no greater than 10 MB in size. Files over this size are liable to be rejected and not be subject to subject to assessment.
The answers to the ESPD questions 4C1.2 must be submitted as a separate appendix as described in the ESPD.
The answers to the ESPD questions 4C.2, 4C.4, 4C.7, 4C8.1, 4C.8.2, 4C.9 AND 4C.10 can be submitted as a separate appendix as described in the ESPD.
Details of the scoring methodology are contained in the “Information Pack” issued with this opportunity.
Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland Web Site at: https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=540713
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at: https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits may apply to this procurement process. full details will be provided in the ITT.
(SC Ref:540713)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=540713
VI.4) Procedures for review
VI.4.1) Review body
Cunninghame Housing Association
Quayside Offices, Marina Quay, Dock Road
Ardsossan
KA22 8DA
UK
Telephone: +44 1294468360
Internet address(es)
URL: http://www.cunninghame-housing.org/
VI.5) Date of dispatch of this notice
17/05/2018