Contract notice
Section I: Contracting
authority
I.1) Name and addresses
St Albans City and District Council
Civic Centre, St Peters Street
St Albans
AL1 3LJE
UK
Contact person: Clyde Green
Telephone: +44 1727866100
E-mail: procurement@stalbans.gov.uk
Fax: +44 1727819349
NUTS: UKH23
Internet address(es)
Main address: http://www.stalbans.gov.uk/
Address of the buyer profile: http://www.supplyhertfordshire.uk/stalbans.php
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.supplyhertfordshire.uk/stalbans.php
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.supplyhertfordshire.uk/stalbans.php
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SADC Housing Responsive Repairs and Planned Maintenance 2018
Reference number: SADC Housing Repairs and Maintenance 2018
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
St Albans City and District Council is procuring the provision of a Housing Responsive Repairs and Planned Maintenance Contract. This contract is for the future delivery of Repairs, Voids and Planned Works that will allow the Council to deliver the most efficient and effective service based on the objectives identified.
II.1.5) Estimated total value
Value excluding VAT:
90 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50700000
45261200
45421100
50712000
45453100
45261000
45440000
45330000
45232451
50000000
45421130
45421151
45320000
45310000
45232452
51700000
50711000
50720000
45300000
45453000
45442110
50710000
45111240
44163112
45343000
45262660
45340000
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
St Albans.
II.2.4) Description of the procurement
St Albans City and District Council is procuring the provision of a Housing Responsive Repairs and Planned Maintenance Contract. This is being let for a 5 year period with optional extension periods of up to 5 years each. With a maximum contract length of 15 years. The Responsive Repairs service comprises responsive repairs and maintenance and void works to the Council’s housing stock. The Council is utilising a Price per Property (PPP) and Price per Void (PPV) model. Other areas i.e. communal areas, blocks and commercial property and any agreed exclusions from the PPP/PPV models will be priced through a Schedule of Rates. The Planned Maintenance Service consists of a number of optional areas. For these options the Council retains discretion on whether to include these at the beginning of the contract, at any point after the contract has commenced, or not to include. These optional areas are as follows: Kitchens, Bathrooms, Roofing, Windows and doors, external decorations, external pointing, Disability Facility Grants Works, Ad Hoc Planned Works, Gas Servicing and Breakdown, Electrical Servicing and Breakdown, Fire Safety Works, asbestos and Corporate Property. Draft specifications setting out the Council’s requirements in more detail are available as part of the Selection Questionnaire documentation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
90 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The duration of the contract is 5 years plus up to 2 further optional extension periods of 5 years. The Planned Maintenance Service consists of a number of optional areas. For these options the Council retains discretion on whether to include these at the beginning of the contract, at any point after the contract has commenced, or not to include. These optional areas are as follows: Kitchens, Bathrooms, Roofing, Windows and doors, external decorations, external pointing, Disability Facility Grants Works, Ad Hoc Planned Works, Gas Servicing and Breakdown, Electrical Servicing and Breakdown, Fire Safety Works, asbestos and Corporate Property.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
TBC
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The suitability criteria are set out in the Selection Questionnaire (“SQ”) and instructions which can be obtained from the website address in Section I.1.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 038-081990
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/06/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/07/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the Most Economically Advantageous Tender. The Contracting Authority is subject to the Freedom of Information Act 2000 (as amended) and/or the Environmental Information Regulations 2004 (as amended). All information will be dealt with in accordance with that Act and information to which the Environmental Regulations apply will be dealt with in accordance with those regulations. The Contracting Authority reserves the right not to proceed or not to award a contract for the whole or any part of proposed procurement. Neither the Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest in this contract. Bidders are advised that the Transfer of Undertakings (Protection of Employment) Regulations 2014 (TUPE) (as amended) may apply to this contract. It is the responsibility of prospective tenderers to take independent advice in order to make their own decision as to the applicability of the Regulations. The contract value of 90 000 000 GBP is the Council’s estimate based on the contract running for the full 15 year period and includes indexation throughout the life of the contract and the options listed being taken up. For more information and/or to respond to this opportunity, please visit the Supply Hertfordshire e-Sourcing portal at: http://www.supplyhertfordshire.uk/
The Competitive Procedure with Negotiation procedure is justified in accordance with Regulation 26 4aiii — the contract cannot be awarded without prior negotiation because of specific circumstances related to the nature, the complexity or the legal and financial makeup or because of risks attaching to them. The proposed tender involves a number of changes from the current contract that require negotiation due to their nature, the complexity or the legal and financial makeup. These changes include a new model for SADC that includes development of a dynamic new financial model including consideration of balancing risks and liabilities. It also requires developing an ICT solution with the contractor that facilitates real time sharing of data. It also involves developing a communication solution including call center and interaction between the Council and the Contractor. These outcomes may require negotiation to enable refinement of the model to enable bidders to improve their submissions.
VI.4) Procedures for review
VI.4.1) Review body
The High Court, The Strand
Royal Court of Justice, The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 day calendar day standstill period at the point information on the award of the contact is communicated to tenderers. The Public Contracts Regulations 2015 (SI 2015 nº 102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective”.
VI.4.4) Service from which information about the review procedure may be obtained
See VI.4.1) Review body of this Notice
St Albans
UK
VI.5) Date of dispatch of this notice
18/05/2018