Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
University of Newcastle upon Tyne
2nd Floor South, Higham House, New Bridge Street West
Newcastle upon Tyne
NE1 8AF
UK
Contact person: Gillian Mournian
Telephone: +44 1912086073
E-mail: purchasing@ncl.ac.uk
NUTS: UKC22
Internet address(es)
Main address: www.ncl.ac.uk
Address of the buyer profile: https://www.ncl-tenders.co.uk/suppliers
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Campus Wide LED Retrofit
Reference number: NU/1226
II.1.2) Main CPV code
31500000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Continuing the success of the Salix funded LED Retrofit pilot projects with the Agriculture, Percy and Drummond Buildings, the intention now is to roll the Retrofit project campus wide.
This scheme will be part funded by a Salix finance grant.
The project will include:
— Survey each building;
— Select suitable LED replacement and/ or controls;
— Install new LED fittings — circa 10 buildings a year.
For 3 years to complete entire University;
— Test and inspection of each completed building; and
— Make good (replace ceiling tiles etc).
Full details of this scheme can be found in the Published tender documentation, which is available on the University's e-tender system, Pro Contract. All information regarding this opportunity can be found on the portal. Details on how to register an interest, access the information and submit a proposal can be found at: https://www.ncl-tenders.co.uk/suppliers
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
2 562 102.33
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45100000
45300000
51100000
31000000
II.2.3) Place of performance
NUTS code:
UKC22
Main site or place of performance:
Newcastle University, Newcastle upon Tyne.
II.2.4) Description of the procurement
II.1.4
II.2.5) Award criteria
Quality criterion: Delivery Methodology and Team
/ Weighting: 50 %
Price
/ Weighting:
50 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: NU1226
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/05/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Project FM Ltd
Cramlington
NE23 7BF
UK
NUTS: UKC21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 532 102.33
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The University intends to use its Due North e-tendering portal, Pro Contract, to conduct this Tendering exercise. All information regarding this opportunity can be found on the portal. Details on how to register an interest, access the information and submit a proposal can be found at: https://www.ncl-tenders.co.uk/suppliers
The following link will take you to the supplier page of the Pro contract system: https://procontract.due-north.com/Login
Please note that first time suppliers to the University will need to register on the system before they are able to access this opportunity.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Newcastle University will incorporate a minimum 10 Calendar day standstill period at the point information on the award of the contract is communicated to Tenderers.
This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into such additional information should be requested from the address referred to in part 1.1 above. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
18/05/2018