Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department for Communities
1 Cromac Place
Belfast
BT7 2JB
UK
E-mail: theresa.conway@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Department for Communities (DfC) – Poleglass Grounds Maintenance
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
DfC is seeking to appoint a Contractor for the provision of a Grounds Maintenance Service. The Contract will run for an initial period of 2 years from 1.8.2018, with the option to extend for a further period of 1 year.
II.1.5) Estimated total value
Value excluding VAT:
473 098.44
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77300000
77340000
77341000
77342000
77310000
77312000
77314000
43325100
43000000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
DfC is seeking to appoint a Contractor for the provision of a Grounds Maintenance Service. The Contract will run for an initial period of 2 years from 1.8.2018, with the option to extend for a further period of 1 year.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client may at any time before the completion of the Contract Period invite the Contractor to agree to extend for a period of one year commencing from the termination date of the original Contract Period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Client may at any time before the completion of the Contract Period invite the Contractor to agree to extend for a period of one year commencing from the termination date of the original Contract Period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/06/2018
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
18/09/2018
IV.2.7) Conditions for opening of tenders
Date:
20/06/2018
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 months prior to the end of the contract period
VI.3) Additional information
The successful contractors performance on the contract will be regularly monitored. A. Contractor not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated VI.4).
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
18/05/2018