Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Ministry of Defence, C and C, Other
F10, Innsworth House, Imjin Barracks
Gloucester
GL3 1HW
UK
Contact person: Tina Cole (Tel Ext 7487)
Telephone: +44 1452712612
E-mail: defcomrclcc-hocs4mu@mod.uk
NUTS: UKK13
Internet address(es)
Main address: https://www.contracts.mod.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Defence
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DNA and Genealogy Services
Reference number: HOCS4/00012
II.1.2) Main CPV code
71900000
II.1.3) Type of contract
Services
II.1.4) Short description
The Ministry of Defence (MOD) Joint Casualty and Compassionate Centre (JCCC), Commemorative Casework Team are responsible for coordinating efforts to establish the identity of historic human remains recovered from battlefields and aircraft crash sites involving British Service personnel and arranging a fitting burial. DNA analysis may be required to assist with confirming the identities of the remains where other methods have proved inconclusive. Genealogy services may also be required to assist in the identification process. The Contract will be for the provision of DNA and Genealogy services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
300 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK13
Main site or place of performance:
Gloucestershire.
II.2.4) Description of the procurement
The Contractor will be required to:
— be complaint with the Forensic Science Society, ISO/IEC 17025:2017, ISO9001:2000 or other equivalent industry standards,
— obtain DNA profiles from remains (from teeth or bone samples),
— undertake DNA profiling of Y chromosome, to access paternal lineage and mitochondrial DNA to determine maternal lineage of human remains such a as bone and/or tissue samples (within 1 month of receiving a sample for Y and 2 months for mitochondrial),
— provide advice on best living source of DNA profile for comparison purposes and genealogy if required,
— provide DNA sampling kits to individuals who volunteer to provide a sample for comparison purposes,
— analyse test results and compare them with the profile obtained from the historic sample,
— retest samples at the request of the Authority and make recommendations as to alternative scientific methods to obtain DNA profiles for comparison where said profiles cannot initially be obtained and produce various reports.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
An option will be included for the Authority at its discretion to extend beyond the 2 year contract in monthly or annual increments up to an additional 24 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
Section V: Award of contract
Contract No: HOCS4/00012
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/05/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Orchid Cellmark Ltd
16 Blacklands Way, Abingdon Business Park
Abingdon
OX14 1DY
UK
Telephone: +44 1235528609
E-mail: info@cellmarkforensics.co.uk
NUTS: UKK13
Internet address(es)
URL: http://www.cellmarkforensics.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 300 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Suppliers should complete Part 1 and Part 2 of the Suitability Assessment Questionnaire (SAQ) which contains all the mandatory economic and financial grounds for rejection and the minimum levels of capacity and capability that are required to perform the contract. Suppliers who do not meet the minimum capability and capacity criteria will not pass to the Tender evaluation stage.
Suppliers should be aware that if they decide to submit a Tender for this requirement, they must also complete the Supplier Assurance Questionnaire (SAQ) via the Supplier Cyber Protection Service (https://supplier-cyber-protection.service.gov.uk/) to demonstrate their compliance with the required cyber risk level. The Cyber Risk Level for this requirement is “Very Low”.
GO Reference: GO-2018521-DCB-12465628
VI.4) Procedures for review
VI.4.1) Review body
Ministry of Defence, C and C, Other
F10, Innsworth House, Imjin Barracks
Gloucester
GL3 1HW
UK
Telephone: +44 1452712612
Fax: +44 1452510939
VI.4.2) Body responsible for mediation procedures
Ministry of Defence, C and C, Other
Abbey Wood
Bristol
BS34 8JH
UK
Telephone: +44 1179132548
VI.4.4) Service from which information about the review procedure may be obtained
Ministry of Defence, C and C, Other
Abbey Wood
Bristol
BS34 8JH
UK
Telephone: +44 1179132548
VI.5) Date of dispatch of this notice
21/05/2018