II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Within Bracknell Forest Borough Council's boundaries.
II.2.4) Description of the procurement
The Framework Agreement will be for the complete day to day cleaning services of Council buildings, including civic offices, nine libraries including one central library and others located throughout the Borough, plus various additional remote sites. Additionally, 27 schools in the Borough have joined the current framework and 24 have expressed an interest in joining the framework going forward. Additional school sites will have the option of joining at any point throughout the framework’s duration. The following website lists all schools in the Borough, any of which may join the contract should they wish to do so — https://www.bracknell-forest.gov.uk/schools-and-learning/schools/schools-directory
Suppliers invited to tender'will have demonstrated a strong track-record of successfully managing multi-site contracts of similar size and scope to the Council’s project.
Office Cleaning:
It is intended that this will include a range of Council buildings including the Council’s Headquarters Building (Time Square). Easthampstead House is due to be vacated during the first quarter of 2018, and it will therefore not be included in the framework. Some areas of Time Square will be remodelled and refurbished during the final quarter of 2017 / first quarter of 2018 and all Easthampstead House staff will relocate. The Framework will include all 9 public libraries including the main Bracknell central library (which may move to another location during the Term of the contract), educational establishments, Youth and Community Centres, Social Services establishments and the Bracknell Forest Commercial Centre.
The buildings generally have a combination of areas that are open to the general public and areas which are accessible to staff only. These buildings will all be subject to various security arrangements.
The requirement also involves cleaning at a number of remote sites involving vulnerable children or adults.
Schools Cleaning:
The previous framework includes 27 of the Borough’s schools and to date 24 have expressed an interest in participating in the new framework. Given the current move towards Academy status for schools, some will undoubtedly choose to make alternative arrangements.
The list of schools may therefore be subject to change, and will finally be confirmed when bids are invited from the firms selected to tender, however further schools will have the ability to join the framework following award and at any subsequent point during the term.
General:
Services shall include but shall not be limited to daily cleaning requirements, however periodic cleaning requirements (e.g. window cleaning, carpet cleaning, IT equipment cleaning) will be requested on an “as-required” basis. In addition, it is anticipated that the successful supplier will be required to supply feminine hygiene services and all janitorial supplies and consumables to council properties, whilst schools will retain the right to individually purchase consumables should they wish. Those sites requiring consumables will be highlighted in any tender documentation.
Cleaning shall be generally in accordance with British Institute of Cleaning Science (BICSc) standards.
II.2.5) Award criteria
Quality criterion: Resourcing and managing
/ Weighting: 25
Quality criterion: Implementation
/ Weighting: 20
Quality criterion: Performance monitoring
/ Weighting: 20
Quality criterion: Reporting
/ Weighting: 15
Quality criterion: eTrading
/ Weighting: 10
Quality criterion: Efficiency savings
/ Weighting: 10
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No