Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Lewes District Council
Southover House, Southover Road, Lewes, East Sussex
Lewes
BN7 1AB
UK
Contact person: Michael O'Brien
Telephone: +44 1323410000
E-mail: Michael.OBrien@lewes-eastbourne.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: www.lewes.gov.uk
I.1) Name and addresses
Eastbourne Homes Limited
1 Grove Road, Eastbourne, East Sussex
Eastbourne
BN21 14UG
UK
Contact person: Kim Newman
Telephone: +044 02072562216
E-mail: kin_newman@pmlgroup.com
NUTS: UKJ2
Internet address(es)
Main address: www.eastbourne.gov.uk
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
Joint procurement.
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cleaning Services — Communal Areas Contract
Reference number: 011974
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
As part of closer working together between Lewes District Council and Eastbourne Borough Council (including Eastbourne Homes Limited) tenders were invited for Cleaning Services — Communal Areas to its Housing Stock. The contract is for cleaning to communal areas to the Housing stock and areas of specified Council owned properties including window cleaning across the Borough area of Eastbourne and District area of Lewes.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 533 780.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Cleaning Services — Communal Areas Contract — Lewes District Council
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Lewes District comprising the main town of Lewes, Seaford, Newhaven and Peacehaven, reaching to Chailey and Newick to the north of the district and encompassing more rural areas.
II.2.4) Description of the procurement
The contract is for cleaning of communal areas to its Housing stock and areas of specified Council owned properties and window cleaning across the area of Lewes.
II.2.5) Award criteria
Quality criterion: Quality criteria
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
It is intended that the duration of the Contract(s) will be for five (5) years. the Contracting Authority reserves the right at its sole discretion to extend the contract period by up to a further five (5) years via up to five (5) twelve month extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Cleaning Services Contract — Communal Areas Contract — Eastbourne Homes
II.2.2) Additional CPV code(s)
90911000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
The Eastboune Council property portfolio is contained within the radius of Eastbourne.
II.2.4) Description of the procurement
The contract is for cleaning of communal areas to its Housing stock and areas specified Council owned properties and window cleaning across the Borough of Eastbourne.
II.2.5) Award criteria
Quality criterion: Quality criteria
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
Yes
Description of options:
It is intended that the duration of the Contract(s) will be for five (5) years. the Contracting Authority reserves the right at its sole discretion to extend the contract period by up to a further five (5) years via up to five (5) twelve month extensions.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 081-156346
Section V: Award of contract
Lot No: 1
Contract No: 011974
Title: Cleaning Services — Communal Areas — Lewes District Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/03/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Just Ask Estate Services Limited
Unit 11D, Fairoaks Airport
Chobham
GU24 8HU
UK
Telephone: +44 08447365956
E-mail: info@justaskservices.co.uk
NUTS: UKJ2
Internet address(es)
URL: www.justaskservices.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 622 175.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 011974
Title: Cleaning Services — Communal Areas Contract — Eastbourne Homes Limited
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/03/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Just Ask Estate Services Limited
Unit 11D, Fairoaks Airport
Chobham
GU24 8HU
UK
Telephone: +44 08447365956
E-mail: info@justaskservices.co.uk
NUTS: UKJ2
Internet address(es)
URL: www.justaskservices.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 911 605.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a recurrent procurement: yes.
Estimated timing for further notices to be published 12 months prior to completion of the contract period or 12 months prior to expiry whichever is sooner
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice
London
UK
VI.4.2) Body responsible for mediation procedures
Chartered Institute of Arbitrators
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Part 3 Remedies of the Public Contract Regulations 2015.
VI.5) Date of dispatch of this notice
23/05/2018