Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Borders College
Scottish Borders Campus, Nether Road
Galashiels
TD1 3HE
UK
Contact person: Lynne Gardham
Telephone: +44 8700505152
E-mail: finance@borderscollege.ac.uk
Fax: +44 1896758179
NUTS: UKM91
Internet address(es)
Main address: www.borderscollege.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00242
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance of Student Record Systems and Associated Systems
Reference number: Student Records BOR16
II.1.2) Main CPV code
72267000
II.1.3) Type of contract
Services
II.1.4) Short description
The College holds a perpetual licence to access and use Unit-e and associated software with Capita business services. Capita owns and has exclusive rights in respect of all intellectual property rights in the College’s current system and is, therefore, the only provider able to meet the College’s need for continued support and maintenance of the system. In the light of budget restraints due to the high costs of a new system, it is imperative that business continuity is maintained with the current provider. The software licenced to the College continues to meet the needs of the College.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
118 003.32
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM91
Main site or place of performance:
Borders College, Scottish Borders Campus, Nether Road, Galashiels, TD1 3HE.
II.2.4) Description of the procurement
Maintenance and support of student records system and associated systems.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical, connected with the protection of exclusive rights.
Negotiated without publication of a contract notice / call for competition Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC. The works/goods/services can be provided only by a particular tenderer for reasons that are: technical, connected with the protection of exclusive rights and the need to purchase services which cannot be provided separately other than as an addition to the Services originally provided by the supplier, pursuant to the exclusion provided under regulations 14 (1)(a) (iii) and 14 (1)(d) (i) (aa) of the Public Contracts Regulations 2006.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 126-225656
Section V: Award of contract
Contract No: Student Records BOR16
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/04/2018
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Capita Business Services Limited
Manvers House, Manvers Street
Trowbridge
BA14 8YX
UK
Telephone: +44 8701631800
NUTS: UKM91
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 118 003.32
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This contract has been awarded to Capita.
(SC Ref:543387).
VI.4) Procedures for review
VI.4.1) Review body
Borders College
Scottish Borders Campus, Nether Road
Galashiels
TD1 3HE
UK
Telephone: +44 8700505152
E-mail: finance@borderscollege.ac.uk
Fax: +44 1896758179
Internet address(es)
URL: www.borderscollege.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The standstill period ends at midnight at the end of the 10th day after the date this notice was sent. The standstill period will end at midnight 29.5.2018.
VI.5) Date of dispatch of this notice
23/05/2018