Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Citizen Service
The Pembroke Building, Kensington Village, Avonmore Road
London
W14 8DG
UK
E-mail: procurement@ncstrust.co.uk
NUTS: UK
Internet address(es)
Main address: www.ncsyes.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://ncs.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://ncs.bravosolution.co.uk/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NCS Re-commissioning Programme — Accommodation Booking Partner
II.1.2) Main CPV code
55110000
II.1.3) Type of contract
Services
II.1.4) Short description
The Trust is a not-for-profit social enterprise established to shape, support, champion and lead a thriving national citizen service. It was set up by Government in 2011 to tackle some of the biggest social challenges in the UK.
The NCS Trust promotes Social Cohesion, Social Mobility and Social Engagement and does this through an activity-based programme delivered 3 times each year — 3 and 4 weeks in Summer and 3 weeks in Autumn.
The first 2 phases (of 3 phases) of the Summer programme involve a residential element, offering young people the opportunity to live independently, away from home. The residential element and associated requirements are the subject of this invitation to tender.
Note: This procurement is for a single accommodation booking partner to source and book Phase 1 and 2 accommodation on behalf of the Trust. It is not seeking tenders from individual venue providers.
II.1.5) Estimated total value
Value excluding VAT:
200 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55200000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
All areas of England.
II.2.4) Description of the procurement
The Trust is seeking a single accommodation booking partner to search and secure Phase 1 and Phase 2 accommodation and related services on behalf of the Trust for both summer and autumn seasons.
The accommodation booking partner will be responsible for:
— engaging the Phase 1 and Phase 2 accommodation market with support from the Trust,
— report on available accommodation and terms to the Trust,
— contract directly with venues based on Trust booking instructions,
— book, pay and contract manage venues including booking adjustments,
— invoice the Trust periodically for payments,
— support the Trust to manage quality and baseline specifications for Venues,
— support the Trust to run accessible, inclusive programmes for Young People,
— work transparently with Venues and the Trust and comply will NCS policies and standards,
— provide additional related services.
Further details are available in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 66
This contract is subject to renewal: Yes
Description of renewals:
The contract term is up to sixty-six (66) months and includes 3 programme delivery years with 2 optional 1 year extensions.
The contracts is anticipated to commence in June 2019, with the first delivery period in summer 2020.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Projected booking spend: 110 000 000 GBP — 200 000 000 GBP (approx 35-40 000 000 GBP per year. This is the amount the Trust anticipates will flow through the accommodation booking partner).
Management fee: 100 000 GBP — 1 350 000 GBP (estimated amount Trust would pay to the the supplier in management fees per annum). The estimated value is not guaranteed expenditure and is subject to budgetary approvals.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
This tender process is being carried out on an accelerated time schedule. This compressed timeline is driven by the need to have an accommodation booking partner appointed in time to support provision of accommodation for the summer 2020 delivery period in line with the core recruitment window for NCS. The scale and complexity of the project requires the winning bidder to have at least a month to carry out the necessary mobilisation and service readiness.
The tender documents have been drafted on the basis of an accelerated procedure.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
17/05/2019
Local time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
17/05/2019
Local time: 10:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Procurement documents will be made available on condition that their contents are kept confidential and not copied or distributed and only used for the purposes of enabling a Bidder to submit a tender response.
The estimated contract value stated in Section II.2.6) is the maximum estimated value for both flow-through accommodation charges and the the Accommodation Booking Partner's Management Fee. It includes the 2 optional extension years. These estimated values are provided for guidance, are not guaranteed expenditure and are subject to budgetary approvals. The Trust considers that the actual costs of the contract may be less than the maximum value set out here.
VI.4) Procedures for review
VI.4.1) Review body
NCS Trust
The Pembroke Building, Kensington Village, Avonmore Road
London
W14 8DG
UK
VI.5) Date of dispatch of this notice
29/04/2019