Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Information Commissioner
Information Commissioner’s Office, Wycliffe House, Water Lane
Wilmslow
SK9 5AF
UK
E-mail: procurement@ico.org.uk
NUTS: UKD62
Internet address(es)
Main address: https://www.ico.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Wilmslow:-Automatic-goods-vending-machines./5Y3VRVT5ZB
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com/tenders/UK-UK-Wilmslow:-Automatic-goods-vending-machines./5Y3VRVT5ZB
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Other: Statutory public body with regulatory powers in data protection and information rights
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Vending Machines (Drinks and Snacks) Service
II.1.2) Main CPV code
42933300
II.1.3) Type of contract
Supplies
II.1.4) Short description
The ICO is looking for a provider of new free to vend hot drinks, pay-vending snack and cold drinks machines to supply all the ICO's Wilmslow premises.
II.1.5) Estimated total value
Value excluding VAT:
275 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD62
Main site or place of performance:
Cheshire East.
II.2.4) Description of the procurement
The ICO is seeking provision of vending machine services as follows:
We currently have 3 free-to-vend hot drinks machines provided in the ICO’s head office at Wycliffe House. Another free-to-vend hot drink machine is located in Kings Court. We are seeking to replace these drinks machines and add 2 extra machines in an additional office accommodation near Wycliffe House. Another new premise on Water Lane which is to be acquired shortly and will require 1 free-to-vend hot drinks machine. We therefore anticipate needing 7 new free-to-vend hot drinks machines at the start of the contract, and need the potential to add up to 3 further free-to-vend hot drinks machines during the term of the contract. This would bring the total to 10 free-to-vend hot drinks machines. We require a refill and maintenance service for all of the above machines.
The ICO also require 2 pay-vending snack machine and 2 pay-vending cold drinks vending machines to be based in the Wycliffe House and the additional office accommodation near Wycliffe House. We may also require up to 3 each of the pay-vending snack and cold drinks machines in addition to the initial 2 of each. This would bring the total to 5 each.
For the avoidance of doubt, all vending machines will remain the property of the supplier (or the supplier’s supplier) and title in them will not pass to the commissioner. All consumable products and supplies used for the stocking and refilling of the hot drinks, cold drinks and snack machines shall also remain the property of the supplier.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
275 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/05/2019
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2019
IV.2.7) Conditions for opening of tenders
Date:
31/05/2019
Local time: 07:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The estimated total value of the contract of 275 000 GBP is based upon estimated pricing for the contract maximum of 10 free-to-vend machines over the whole 60 months. The initial requirement is for 7 free-to-vend hot drinks machines over 36 months with the possibility to extend for a further two 12 month periods along with the potential to add up to 3 further free-to-vend hot drinks machines over the life of the contract.
The contract also includes the provision for a number of pay-vending cold drink and snack machines GO Reference: GO-2019430-PRO-14849766
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
30/04/2019