Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
UK
Telephone: +44 1234567890
E-mail: jonathan.palfreeman@bbc.co.uk
Fax: +44 1234567890
NUTS: UK
Internet address(es)
Main address: http://www.bbc.co.uk/supplying/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Broadcasting
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TV Licensing PR Services
Reference number: PROC 2018 40 JP
II.1.2) Main CPV code
79416000
II.1.3) Type of contract
Services
II.1.4) Short description
The BBC has awarded contracts to six PR agencies to work as a network with broadly the same objectives in each nation or region. The agencies offer excellent value for money in delivering a strategic programme of TV Licensing communications via press, stakeholder and social media making full use of their knowledge of that nation or region. The requirement is divided into 6 geographically focused lots in nations and regions.
The procured lots are:
Lot 1: London and the South East;
Lot 2: Midlands and East Anglia;
Lot 3: Northern England;
Lot 4: Wales;
Lot 5: Scotland;
Lot 6: Northern Ireland.
Note: the Comms work in South West England will be undertaken by a BBC staff member who will work closely with the agencies as part of the network.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
London and the South East of England
II.2.2) Additional CPV code(s)
79416000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
PR services required include:
Media - proactive (regular story opportunities, print, news websites and broadcast)
Reactive (fast response)
Stakeholder relations (e.g. liaison with money advice or disability organisations)
Digital engagement (Twitter and beyond)
II.2.5) Award criteria
Quality criterion: Brief (summary, slide pack, example press releases and face-to-face presentation)
/ Weighting: 30
Quality criterion: Service delivery
/ Weighting: 70
Cost criterion: Pounds per merit point
/ Weighting: 100
II.2.11) Information about options
Options:
Yes
Description of options:
3 year contract which may be extended, at the BBC's sole discretion, for 2 further periods of up to 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Midlands and East Anglia
II.2.2) Additional CPV code(s)
79416000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
PR services required include:
Media - proactive (regular story opportunities, print, news websites and broadcast)
Reactive (fast response)
Stakeholder relations (e.g. liaison with money advice or disability organisations)
Digital engagement (Twitter and beyond)
II.2.5) Award criteria
Quality criterion: Brief (summary, slide pack, example press releases and face-to-face presentation)
/ Weighting: 30
Quality criterion: Service delivery
/ Weighting: 70
Cost criterion: Pounds per merit point
/ Weighting: 100
II.2.11) Information about options
Options:
Yes
Description of options:
3 year contract which may be extended, at the BBC's sole discretion, for 2 further periods of up to 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Northern England
II.2.2) Additional CPV code(s)
79416000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
PR services required include:
Media - proactive (regular story opportunities, print, news websites and broadcast)
Reactive (fast response)
Stakeholder relations (e.g. liaison with money advice or disability organisations)
Digital engagement (Twitter and beyond)
II.2.5) Award criteria
Quality criterion: Brief (summary, slide pack, example press releases and face-to-face presentation)
/ Weighting: 30
Quality criterion: Service delivery
/ Weighting: 70
Cost criterion: Pounds per merit point
/ Weighting: 100
II.2.11) Information about options
Options:
Yes
Description of options:
3 year contract which may be extended, at the BBC's sole discretion, for 2 further periods of up to 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Wales
II.2.2) Additional CPV code(s)
79416000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
PR services required include:
Media - proactive (regular story opportunities, print, news websites and broadcast)
Reactive (fast response)
Stakeholder relations (e.g. liaison with money advice or disability organisations)
Digital engagement (Twitter and beyond)
II.2.5) Award criteria
Quality criterion: Brief (summary, slide pack, example press releases and face-to-face presentation)
/ Weighting: 30
Quality criterion: Service delivery
/ Weighting: 70
Cost criterion: Pounds per merit point
/ Weighting: 100
II.2.11) Information about options
Options:
Yes
Description of options:
3 year contract which may be extended, at the BBC's sole discretion, for 2 further periods of up 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Scotland
II.2.2) Additional CPV code(s)
79416000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
PR services required include:
Media - proactive (regular story opportunities, print, news websites and broadcast)
Reactive (fast response)
Stakeholder relations (e.g. liaison with money advice or disability organisations)
Digital engagement (Twitter and beyond)
II.2.5) Award criteria
Quality criterion: Brief (summary, slide pack, example press releases and face-to-face presentation)
/ Weighting: 30
Quality criterion: Service delivery
/ Weighting: 70
Cost criterion: Pounds per merit point
/ Weighting: 100
II.2.11) Information about options
Options:
Yes
Description of options:
3 year contract which may be extended, at the BBC's sole discretion, for 2 further periods of up 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Northern Ireland
II.2.2) Additional CPV code(s)
79416000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
PR services required include:
Media - proactive (regular story opportunities, print, news websites and broadcast)
Reactive (fast response)
Stakeholder relations (e.g. liaison with money advice or disability organisations)
Digital engagement (Twitter and beyond)
II.2.5) Award criteria
Quality criterion: Brief (summary, slide pack, example press releases and face-to-face presentation)
/ Weighting: 30
Quality criterion: Service delivery
/ Weighting: 70
Cost criterion: Pounds per merit point
/ Weighting: 100
II.2.11) Information about options
Options:
Yes
Description of options:
3 year contract which may be extended, at the BBC's sole discretion, for 2 further periods of up 12 months each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 147-336584
Section V: Award of contract
Lot No: 1
Title: London and the South East of England
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Fleishman-Hillard Group Ltd
01521506
Bankside 3, 90-100 Southwark Street
London
SE1 0SW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Midlands and East Anglia
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Spotty Dog Communications Ltd
07152394
Office 17, The Atkins Building, Lower Bond Street
Hinckley
LE10 1QU
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Northern England
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aberfield Communications Contract number: PROC 2018 40 JP
07915323
46 The Calls
Leeds
LS2 7EY
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Wales
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Equinox
3523078
9 Earlswood Road, Cardiff Business Park, Llanishen
Cardiff
CF14 5GH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Scotland
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Stein IAS Holdings Limited trading as Smarts Communicate Ltd
01422673
80 Tottenham Court Road
London
W1T 4TJ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Northern Ireland
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2019
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MCE Public Relations
NI057811
16 Mount Charles
Belfast
BT7 1NZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Ltd) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
VI.4) Procedures for review
VI.4.1) Review body
Business and Property Courts of England and Wales — TCC
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
29/04/2019