Contract award notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Merseyrail Electrics 2002 Ltd
Rail House, Lord Nelson Street
Liverpool
L1 1JF
UK
Contact person: Paul Murthwaite
Telephone: +44 1519552092
E-mail: pmurthwaite@merseyrail.org
NUTS: UKD7
Internet address(es)
Main address: http://www.merseyrail.org
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Corporate Uniform and Associated Services for Merseyrail Electrics 2002 Ltd
II.1.2) Main CPV code
18000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Merseyrail Electrics 2002 Ltd “Merseyrail” is offering a contract for the supply, delivery and management of a corporate uniform along with fitting service.
Merseyrail have appointed an organisation to supply and manage a corporate uniform and subsequent services to reflect and reinforce our corporate identity and values, making staff directly recognisable to the public. Merseyrail are engaging with a reliable, forward looking and innovative organisation to work with us in our aspiration to ensure that our network retains its position as the best rail network in the country. The contract term will be for a minimum period of 3 (three) years from the date of award, with the option to extend for an additional 2 (two) year period at the sole discretion of the Merseyrail.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
/ Highest offer:
II.2) Description
II.2.2) Additional CPV code(s)
18110000
18140000
18222000
II.2.3) Place of performance
NUTS code:
UKD7
Main site or place of performance:
Merseyside
II.2.4) Description of the procurement
Merseyrail Electrics 2002 Ltd “Merseyrail” is offering the opportunity for the supply, delivery and online management of a corporate uniform along with fitting service and bespoke manufacturing for out of scope sizing.
Merseyrail have appointed Hunter Apparel Solutions to supply and manage a corporate uniform with subsequent services to reflect and reinforce our corporate identity and values (professional, inclusive, genuine and proactive), making staff directly recognisable to the public.
Corporate workwear is a key area for Merseyrail due to its impact on both brand and employee morale. Given the personal impact on the employee, it can be an emotive topic and the impact of getting this wrong may have a long lasting effect on staff morale and customer perception.
Merseyrail’s corporate uniform colours are grey and yellow (specific pantone colours will be provided to short listed bidders, the bidder appointed to deliver this contract must be able to provide high quality corporate workwear which both incorporates and complements these colours.
The contract term will be for a minimum period of 3 (three) years from the date of award, with the option to extend for an additional 2 (two) years at the sole discretion of Merseyrail.
Following the initial full roll out of the uniform, the successful bidder is required to supply and deliver uniform on an ad-hoc basis as required to meet the needs of the organisation in terms of any new staff requirements or additional and replacement items required by staff. A further roll outs to all staff will take place as defined within the tender documents.
As a minimum requirement, prospective bidders must demonstrate they possess the following capabilities:
— ability to supply and manage corporate uniform requirements with Merseyrail logo for the duration of the contract,
— items not logo'd must be tax tabbed,
— capability to provide access to electronic ordering platforms with self-service functionality and the ability to tailor clothing options to different users,
— punch out and e-catalogue functionality,
— ability to provide a fully managed service with regular periodic reviews and forecasting,
— provision for delivery at all Merseyrail locations,
— capability to package and deliver uniform in wearer packs for each employee,
— pre-agreed lead times from order to delivery,
— to attend site to measure/determine correct sizes during implementation as per “sizing” section, and
— workshop to make non standard sizes.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 115-262573
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section V: Award of contract
Contract No: 1
Title: Provision of Corporate Uniform and Associated Services for Merseyrail Electrics 2002 Ltd
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
17/04/2019
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hunter Apparel Solutions Ltd
Derry
UK
NUTS: UKN10
The contractor is an SME:
Yes
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Merseyrail is an urban network of vital importance to the transport infrastructure of Liverpool and its environs, operating on the Wirral and Northern Lines within Merseyside. It is one of the most punctual and reliable railway networks in the UK, with consistently high scores for customer satisfaction.
At a glance:
— 75 route miles, outer termini at Southport, Ormskirk, Kirkby, Hunts Cross on the Northern Line, and New Brighton, West Kirby, Chester and Ellesmere Port on the Wirral Line,
— core city centre underground network, including 6,5 miles in tunnels and 5 underground stations, giving easy access to work, study, shopping and leisure,
— underground section includes the original Mersey railway tunnel opened in 1886,
— approximately 100 000 passenger journeys per weekday or 36 million passenger journeys per annum,
— nearly 50 % of passengers are daily users,
— 67 stations of which 66 are managed by Merseyrail,
— one of the most intensively used networks in the UK with over 800 train services daily (Monday to Friday),
— clockface, regular interval timetable (15 minute frequencies, increasing to 5 minute on city centre sections),
— approximately 1200 staff,
— a fleet of 59 refurbished class 507 and 508 trains.
Merseyrail is a unique concession in the UK as the Department for Transport has been delegated by Parliament to the Merseyside Passenger Transport Executive (Merseytravel) and the concession agreement is between Merseyrail and Merseytravel. This gives much better local control by local people of local services. Another unique feature is the length of the concession which is 25 years from 20.7.2003 with review dates along the way.
The concession is operated by Merseyrail Electrics 2002 Ltd, a 50/50 Joint Venture company between Serco and Abellio.
VI.4) Procedures for review
VI.4.1) Review body
Merseyrail Electrics 2002 Ltd
Rail House, Lord Nelson Street
Liverpool
L1 1JF
UK
E-mail: jjones@merseyrail.org
VI.4.2) Body responsible for mediation procedures
See Section VI.4.1
Liverpool
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Merseyrail Electrics 2002 Ltd will incorporate a standstill period, following award of the contract. The period shall commence on the day following award notification, and shall be in accordance with The Utilities Contracts Regulations 2015, and all subsequent amendments and directives. At present, this standstill period shall be no less than 10 calendar days. This period allows unsuccessful tenders to seek further debriefing from Merseyrail Electrics 2002 Ltd before the contract is entered into.
The Utilities Contracts Regulations 2015 provide for aggrieved parties who have been harmed, or at risk of harm by a breach of the rules, to take action. Any such action must be brought within 30 day (or the first working day thereafter) of the date when the aggrieved party knew or ought reasonably have known about the alleged breach. Where a contract has not been entered into, the court may order the setting aside of the award decision, or order the authority to amend any document and may award damages. If the contract has been entered into, the court may only award damages.
VI.4.4) Service from which information about the review procedure may be obtained
See Section VI.4.1
Liverpool
UK
VI.5) Date of dispatch of this notice
30/04/2019