Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Telephone: +44 1750724444
E-mail: enquiries@sbha.org.uk
Fax: +44 1750724445
NUTS: UKM91
Internet address(es)
Main address: http://www.sbha.org.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Provision of Asbestos Surveying and Management Services
II.1.2) Main CPV code
71315300
II.1.3) Type of contract
Services
II.1.4) Short description
Asbestos surveying and management.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Carry out Part Refurbishment/Part Management Survey to Individual Property (Internal and External) to include Taking Up to 4 Samples as Part of the Survey. To be completed within 10 Working Days
II.2.2) Additional CPV code(s)
71315300
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Carry out part refurbishment/Part management survey to individual property (internal and external) to include taking up to 4 samples as part of the survey. To be completed within 10 working days.
These are required for properties which are part of a programme of refurbishment works carried out e.g. kitchens/bathrooms/heating systems. The refurbishment survey will be carried out in the area(s) where the works are to be carried out. Management surveys are required for remaining parts of the property not affected by the works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of SBHA the Contract may be extended on 3 occasions. Each extension period being of a maximum of twelve (12) months. The maximum possible term of the Contract is five (5) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Carry our Full Demolition/Refurbishment Survey to Individual Empty Properties (Internal and External) Up to 10 Samples to be completed within 3 Working Days
II.2.2) Additional CPV code(s)
71315300
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Carry our full demolition/refurbishment survey to individual empty properties (internal and external) up to 10 samples to be completed within 3 working days.
This is for properties which become empty (void). SBHA will provide notice where it knows a property is about to become empty and confirm when the keys are available.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of SBHA the Contract may be extended on 3 occasions. Each extension period being of a maximum of twelve (12) months. The maximum possible term of the contract is five (5) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Carry out Full Demolition/Refurbishment Survey to Communal Areas of Blocks of Flats up to 10 Samples (Internal and External) to be completed within 10 Working Days
II.2.2) Additional CPV code(s)
71315300
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Carry out full demolition/refurbishment survey to communal areas of blocks of flats up to 10 samples (internal and external) to be completed within 10 working days.
Suppliers are required to set out a robust programme of works which demonstrates the resources available to complete the surveys instructed ensuring 19/20 works are completed by the end of March 2020. Surveys relating to upcoming each programme of works should be prioritised and returned a minimum of 10 working days before the programmed start date of refurbishment works. The programme of works should therefore set out flexibility to meet contract start dates given an agreed minimum timescale.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of SBHA the Contract may be extended on 3 occasions. Each extension period being of a maximum of twelve (12) months. The maximum possible term of the contract is five (5) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
D — Carry our Full Demolition/Refurbishment Survey to Individual Property or Block (External only)
II.2.2) Additional CPV code(s)
71315300
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
D — Carry our full demolition/refurbishment survey to individual property or block (external only).
Suppliers are required to set out a robust programme of works which demonstrates the resources available to complete the surveys instructed ensuring 19/20 works are completed by the end of March 2020. Surveys relating to upcoming each programme of works should be prioritised and returned a minimum of 10 working days before the programmed start date of refurbishment works. The programme of works should therefore set out flexibility to meet contract start dates given an agreed minimum timescale.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of SBHA the Contract may be extended on 3 occasions. Each extension period being of a maximum of twelve (12) months. The maximum possible term of the contract is five (5) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Manage the Process of Any Removals with the Appointed Contractor
II.2.2) Additional CPV code(s)
71315300
II.2.3) Place of performance
NUTS code:
UKM91
II.2.4) Description of the procurement
Manage the process of any removals with the appointed contractor from identifying and recommending a removal to completing post works air monitoring where required and ensuring documentation for any removals is complete and correct and provided to SBHA within 10 working days of removal with an updated survey.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
At the discretion of SBHA the Contract may be extended on 3 occasions. Each extension period being of a maximum of twelve (12) months. The maximum possible term of the contract is five (5) years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Supplier to note that the relevant selection criteria will be included in the ESPD Scotland module.
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Supplier to note that the relevant selection criteria will be included in the ESPD Scotland module.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Supplier to note that the relevant selection criteria will be included in the ESPD Scotland module.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See procurement documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/06/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
10/12/2019
IV.2.7) Conditions for opening of tenders
Date:
10/06/2019
Local time: 12:00
Place:
SBHA Selkirk
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2024.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=582813
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
See procurement documentation
(SC Ref:582813)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=582813
VI.4) Procedures for review
VI.4.1) Review body
Scottish Borders Housing Association
South Bridge House, Whinfield Road
Selkirk
TD7 5DT
UK
Telephone: +44 1750724444
Fax: +44 1750724445
Internet address(es)
URL: http://www.sbha.org.uk
VI.5) Date of dispatch of this notice
03/05/2019