Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Lincoln
Brayford Pool
Lincoln
LN6 7TS
UK
E-mail: procurement@lincoln.ac.uk
NUTS: UKF3
Internet address(es)
Main address: https://www.lincoln.ac.uk
I.1) Name and addresses
Lincoln Science and Innovation Park Ltd
Boole Technology Centre
Lincoln
LN6 7DJ
UK
E-mail: enquiry@lincolnsciencepark.co.uk
NUTS: UKF3
Internet address(es)
Main address: https://www.lincolnsciencepark.co.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Facilities Management Services
Reference number: 211 / 212
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
The University has completed the procurement of its facilities management services for both:
— Hard Services (Lot 1), and
— Soft Services (Lot 2).
The contract is primarily for use by the University of Lincoln but the Lincoln Science and Innovation Park (LSIP), a joint venture between the Lincolnshire Co-op and University of Lincoln, may also use it to appoint a contractor to fulfil their requirements. Please note this is discretionary element and there is no guarantee of award of the LSIP requirements.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
25 300 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Facilities Management Hard Services
II.2.2) Additional CPV code(s)
71334000
50710000
71321000
45420000
45310000
45259300
45331000
45331100
45261920
79993000
45261320
79993100
42160000
45261900
50700000
50711000
50712000
50720000
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire
II.2.4) Description of the procurement
The University has awarded a contract for hard facilities management services which encompasses a number of services including planned and reactive mechanical and electrical maintenance and building fabric maintenance.
II.2.5) Award criteria
Quality criterion: Mobilisation Plan
/ Weighting: 70
Quality criterion: Managing Subcontractors
/ Weighting: 60
Quality criterion: Performance Monitoring and Ensuring Quality
/ Weighting: 35
Quality criterion: Collaborative Working
/ Weighting: 30
Quality criterion: Resources
/ Weighting: 50
Quality criterion: Management of the Service
/ Weighting: 60
Quality criterion: Continuous Improvement
/ Weighting: 30
Quality criterion: Development of People
/ Weighting: 35
Quality criterion: Response to Critical Failure
/ Weighting: 55
Quality criterion: Systems and Procedures
/ Weighting: 55
Quality criterion: Statutory Compliance
/ Weighting: 50
Quality criterion: Waste Management
/ Weighting: 30
Quality criterion: Energy Management
/ Weighting: 40
Price
/ Weighting:
400
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will run for a period of 5 years commencing 1.8.2019. There is an option for the University to extend the contract by 2 extension periods of 2 years each (taking the maximum contract period to a total of 9 years).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Facilities Management Soft Services
II.2.2) Additional CPV code(s)
79993100
90910000
79710000
98341120
64110000
II.2.3) Place of performance
NUTS code:
UKF3
Main site or place of performance:
Lincolnshire
II.2.4) Description of the procurement
The University has awarded a contract for soft facilities management services which encompasses a number of services including cleaning services, security services, porterage services, post room services and chauffeur services.
II.2.5) Award criteria
Quality criterion: Mobilisation Plan
/ Weighting: 80
Quality criterion: Collaborative Working
/ Weighting: 35
Quality criterion: Performance Monitoring
/ Weighting: 60
Quality criterion: Management of the Service
/ Weighting: 60
Quality criterion: Managing Events
/ Weighting: 40
Quality criterion: Continuous Improvement
/ Weighting: 35
Quality criterion: Development of Staff
/ Weighting: 60
Quality criterion: Staff Response
/ Weighting: 80
Quality criterion: Cleaning - Residential Accommodation
/ Weighting: 70
Quality criterion: Recruitment of New Staff
/ Weighting: 40
Quality criterion: Sustainability
/ Weighting: 40
Cost criterion: Price
/ Weighting: 400
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will run for a period of 5 years commencing 1.8.2019. There will be an option for the University to extend the contract by 2 extension periods of 2 years each (taking the maximum contract period to a total of 9 years).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 099-226218
Section V: Award of contract
Lot No: 1
Contract No: 211
Title: Hard Facilities Management Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/04/2019
V.2.2) Information about tenders
Number of tenders received: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Imtech Inviron Ltd
3100 Park Street, Solihull Parkway, Birmingham Bsuiness Park
Birmingham
B37 7YN
UK
NUTS: UKF3
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 11 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 212
Title: Soft Facilities Management Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/04/2019
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
SPS Security Ltd
Neptune House, Neptune Street
Hull
HU3 2BP
UK
NUTS: UKF3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 14 300 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
GO Reference: GO-201951-PRO-14851741
VI.4) Procedures for review
VI.4.1) Review body
University of Lincoln
Brayford Pool
Lincoln
LN6 7TS
UK
Telephone: +44 1522886762
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority incorporated a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for nay other means of communication) to applicants of the award decisions.
This notification provided the information that tenderers were legally entitled to regarding the award decision. The standstill period provides times for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
01/05/2019