Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Southampton
University Road
Southampton
SO17 1BJ
UK
Contact person: John Hesp
Telephone: +44 2380595000
E-mail: Procurement@soton.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: http://www.southampton.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision for Design, Supply and Installation of a Primary Chilled Water System for Building 30
Reference number: 2019UoS-0025
II.1.2) Main CPV code
45331000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University of Southampton was seeking to appoint a service provider to design, supply and install primary chilled water system remedial works which comprises of remedial works including: the removal of roof mounted chillers and modifications to the associated primary distribution system, the installation of new plant and equipment, carrying out all necessary improvements to retained existing plant and equipment together with all associated builders work that delivers chilled water to the low loss header in compliance with the performance specification.
The service provider will provide an associated service level agreement for the operation and maintenance of the new chiller plant upon completion.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
527 742.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45351000
42100000
42113130
42500000
45300000
45331230
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
University of Southampton, University Road, Southampton, Hampshire, SO16 8JQ.
II.2.4) Description of the procurement
The University of Southampton was seeking to appoint a service provider to design, supply and install primary chilled water system for building 30 remedial works which comprises of remedial works including: the removal of roof mounted chillers and modifications to the associated primary distribution system, the installation of new plant and equipment, carrying out all necessary improvements to retained existing plant and equipment together with all associated builders work that delivers chilled water to the low loss header in compliance with the performance specification. The service provider shall also provide an associated service level agreement for the operation and maintenance of the new chiller plant upon completion.
A performance specification and supporting drawings will be provided which outlines a proposed design with key performance criteria. However the proposed design is an outline stage only, and the appointed service provider will be required to design/install/test/commission and set to work the mechanical, electrical systems and associated controls throughout RIBA Stages E to L in line with BSRIA BG/06 2014 Edition “A Design Framework for Building Services”.
The planned completion date for the works is 31.5.2019, for this reason the contractors proposed programme will be a key consideration.
II.2.5) Award criteria
Quality criterion: CC3
/ Weighting: Pass/Fail
Quality criterion: Specification compliance
/ Weighting: Pass/Fail
Quality criterion: Methodology
/ Weighting: 10 %
Quality criterion: Programme
/ Weighting: 10 %
Quality criterion: Supply chain
/ Weighting: 7 %
Quality criterion: Project team resourcing
/ Weighting: 10 %
Quality criterion: Risk
/ Weighting: 8 %
Quality criterion: Service level agreement
/ Weighting: 7 %
Quality criterion: Acoustics and builders work
/ Weighting: 8 %
Quality criterion: Attendance at tenderers briefing
/ Weighting: Pass/Fail
Cost criterion: Commercial submission
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot(s): This contract is not suitable for splitting into lots. The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 208-474420
Section V: Award of contract
Contract No: 2019UoS-0025
Title: Provision for Design, Supply and Installation of a Primary Chilled Water System for Building 30
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/04/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cool-Therm UK Ltd
02755818
Unit 5, Trubodys Yard, 121 London Road, Bridgeyate
Bristol
BS30 5NA
UK
E-mail: rob.young@cooltherm.co.uk
NUTS: UKK11
Internet address(es)
URL: https://www.cooltherm.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 527 742.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
E-Tendering Portal: The University is utilising an electronic tendering tool, in-tend (https://intendhost.co.uk/ universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).
All documentation in relation to this tender can be downloaded from in-tend.
Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of selection stage and/or invitation to tender responses will be conducted via in-tend.
Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.
If you are not already registered as a supplier with the University of Southampton, you will need to register in in-tend in order to access the procurement documentation.
Once you have logged in as a supplier: click on “Tenders”; locate the relevant project; and click “View Details”. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking “Express Interest”.
Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via in-tend.
Further instructions for the submission of responses are below:
To submit your return:
1) Log in;
2) Click “Tenders”;
3) Locate the relevant project;
4) View details,
5) Click on the tab relating to the relevant project stage (e.g. “Invitation to Tender”);
6) Click on the “Attach Documents” button and upload your return;
7) Check all your response documents are uploaded and displayed in the “My Tender Return” panel. The system will only permit your organisation to make one return;
8) Click the red “Submit Return” button.
Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within in-tend.
Publication of award details: In accordance with Regulation 50, Paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.
Costs and expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.
The University is not liable for any costs in the event of the cancellation of this procurement process.
VI.4) Procedures for review
VI.4.1) Review body
University of Southampton
Southampton
SO17 1BJ
UK
VI.5) Date of dispatch of this notice
02/05/2019