Office of the Sussex Police and Crime Commissioner

N/A

Sackville House, Brooks Close

Lewes

BN7 2FZ

UK

Contact person: Gary Bailey

Telephone: +44 1273470101

E-mail: Gary.bailey@sussex.pnn.police.uk

NUTS: UKJ

Internet address(es)

Main address: www.sussex.police.uk

II.1.1) Title

Reference number: JPS474

II.1.2) Main CPV code

72250000

II.1.3) Type of contract

Supplies

II.1.4) Short description

To enable Surrey user access to a single command and control system hosted within the Sussex data centre, the existing Sussex Oracle Software licencing requires extending to allow Surrey users the right to access and use Oracle underpinned systems hosted by a third party, in this case Sussex Police.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Lowest offer: 800 000.00  GBP/ Highest offer: 800 000.00  GBP

IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Explanation

It is considered that this contract must be placed using the negotiated procedure without prior publication pursuant to Regulation 32(2)b) of the Public Contracts Regulations 2015 as to place with another supplier would mean disproportionate and significant additional costs to the Forces. It would also mean unacceptable technical issues and difficulties and cause delay and disruption to key areas of public safety, including emergency incidents, potentially endangering the public. The forces are under a legal obligation to keep collaboration opportunities under review and collaborate where it is in the interests of the efficiency or effectiveness of their own and other police force areas. Surrey and Sussex Police have signed a collaboration statement of intent “to establish and operate joint services where, in the interest of efficiency and/or effectiveness of either or both, those joint services are best delivered under a Lead Force Model”. Both Forces have agreed a business case to align processes in the 2 C&D functions, with a single command and control system, to maximise efficiency around resource assignment and dispatch. One command and control system allows the deployment of local and collaborative resources across geographical boundaries to best meet demand and increase interoperability. It also mitigates against public safety implications and delay in operators having to access separate systems, based on location where a call is made. To enable access to the single system hosted within the Sussex data centre, the existing Sussex Oracle Software licencing requires extending to allow Surrey users the right to access and use Oracle underpinned systems hosted by a third party, in this case Sussex Police.

This is viewed as additional deliveries by an original supplier which are intended either as a partial replacement of supplies or installations or an extension of existing supplies or installations where a change of supplier would oblige the Contracting Authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2019/S 055-126909

Oracle Corporation UK Ltd

1782505

Thames Valley Park

Reading

RG6 1RA

UK

NUTS: UKJ

The contractor is an SME: No

VI.4.1) Review body